Executive Assistant & Sales/Marketing Associate

Executive Assistant & Sales/Marketing Associate
30-40 hrs/week. Are you someone who has a can-do attitude, the most organized and reliable person you know, and takes ownership of your role?

Do you want to work for a company that supports & empowers people to thrive in their personal & professional life?
Kris is a coach, speaker, and author. With her guidance, tools, and training programs, she helps and empowers clients around the world to have more confidence, dig deep and discover why they aren’t thriving personally and professionally so they can have a fulfilled life and booming business.

We’re looking for a supercharged, fast-paced, detail-oriented executive assistant who has a “can do” attitude, is upbeat and helpful, and is organized, kind, driven, and client-focused. As Kris’s assistant some of your responsibilities will include handling client onboarding, developing a follow-up and feedback programs, managing pipeline and marketing efforts, managing Kris’s email, calendar, to do list, and agendas; handling event planning and scheduling; onboarding, interacting with clients and facilitating meetings; overseeing projects and goals and monitoring deadlines; and creating and maintaining systems and processes.

We’re seeking a diligent, and self-directed Executive Assistant. You must have strong organizational skills and be exceptionally detail-oriented and highly proactive and organized, with the ability to own your role & solve problems.
You will be Kris’s right-hand person, working side by side, helping to keep her organized and on track both personally and professionally, and taking away as many tasks as possible off Kris’s plate to maximize the amount of time Kris can focus on the highest impact areas.

Some of your responsibilities will be managing Kris’s calendar and schedule; assisting with emails and handling client inquiries; creating processes and procedures, managing, growing & posting on social media accounts, sales calls, finding strategic partners, negotiating with suppliers, research, Finding professionals to handle a specific task where high level of specialized skill is required and managing them until the task is successfully completed, other marketing tasks and handling a variety of other project coordination, operations & administrative tasks.

You must be someone who is proactive and takes ownership and does not need a lot of supervision or guidance.
A successful candidate is one who possesses the following qualities:
confident and assertive - not afraid to speak up or respectfully convince of better ideas/solutions if they believe their approach is better
Owner mentality - caring about the company like if you were an owner
intelligent, sharp, and kind
effective time, task management and prioritization skills
Has a strong sense of urgency and commitment to excellence
a proactive self-starter with a go-getter attitude
strong integrity, takes responsibility, is reliable and accountable
superb people and client services skills - professional, personable, and friendly
calm mannered, approachable, flexible - someone who isn’t moody or easily flustered
an independent critical thinker - able to think through a process and know what is needed and what is a priority
works efficiently and is a self-starter and is self-sufficient - can manage your time and work on your own without having to be told what to do
an innovative, resourceful problem solver - is proactive and not reactive
accountable with superb follow-up and follow-through skills
has the confidence to speak up when appropriate or when something is off-track
a forward thinker who is driven and takes initiative
excellent at anticipating our entrepreneur’s needs and taking ownership of the role
takes pride in your work, is hardworking, respectful, and trustworthy
tech-savvy with the ability to learn new software and tools quickly
The ideal candidate will go above and beyond. We are looking for someone who can be counted on to get the work done independently, accurately, and on time.

Familiar with these tools is helpful but not required:
Simple premier pro editing and exporting
Canva
Zendesk
Google Suite (skilled with Google Sheets, google docs)
Slack
Zoom
Libsyn
Youtube
Docusign
Kartra
Kajabi
Mailchimp

Position Details
This position is a contractor position.
The position will start as 25-30 hours per week - and will grow to 40+ hours very fast with the right person
You must have at least two years of Executive Assistant experience.
Flexible hours between with certain required hours needed
We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:
Please submit a copy of your proposal in a word doc so you are able to follow guidelines below. In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Executive Assistant position.”
In the body of the message, please write me a 16 sentence email including:
Two sentence opening salutation that says: "Hi. I’m (your name) from (city, state).”
Paragraph #1: Reason(s) why you think this position is a great fit for you, including your experience as an executive assistant and sales/marketing associate (including the # of years) and the type of tasks you handled for your boss. (black font, Verdana, 3 sentences)
Paragraph #2: Tell us how you will help to keep Kris organized and on track. Give us an example of a time you were proactive and took the initiative to find a solution to a problem, and let us know if you have experience in project coordination or management. (red font, Verdana, 4 sentences)
Paragraph #3: Tell us about your experience working in a fast paced environment and taking on new tasks without a lot of guidance or direction. Tell us examples about being able to think critically and complete important work with a tight deadline. Tell us about your client services and sales experience and your ability to be personable, friendly and professional, as well as assertive when needed, when speaking with clients. Tell us when you were proactive and found new better solutions for problems. (blue font, Verdana, 4 sentences)
Paragraph #4: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert, with Premier pro, Canva, Google Suite, Slack, Zoom, Libsyn, Kartra, Kajabi, Mailchimp and in what capacity you used these tools/type of tasks you handled. For those programs you are not familiar with, tell us how you’ll learn it so you're ready to use it. (blue font, Verdana, 3 sentences)
Paragraph #5: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in pacific standard time zone hours, including weekends, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following:
a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!