Real Estate Transaction Coordinator

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We are a successful residential real estate team is looking for a full-time Transaction Coordinator. This position is not through an agency, it is a direct hire for our company. The hourly rate is $8 USD per hour.

This is a senior position within the team so we are looking for someone who can commit to this role and who is mission focused. We value our employees work – life balance and among our core values are integrity and proactivity. We also promote from within and there is advancement opportunity so the ideal candidate would have a desire to establish themself with a company and grow their career.

The role involves following established systems to process real estate transactions in escrow, and helping to improve / create new systems as the team grows. The systems are easy to follow yet require the ability to handle multiple different projects at one time. You would be managing other team members as well as directly interacting with our clients.

Paid sick leave, holiday time off, and all-around positive working environment!


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General Duties (Includes but is not limited to the following):

• Confirms receipt of all new contracts.
• Uploads all document to pipeline for team's accessibility and compliance.
• Protects agents against missing contracts/signatures.
• Creates and manages all transaction coversheets inside the transaction pipeline.
• Verifies that all required addenda are included with the contract.
• Reviews the purchase agreement for completeness.
• Provides pro-active checks and balances for agents on contract timelines.
• Audits the file prior to the close of escrow to ensure all paperwork s complete.
• Making sure a smooth transaction process is done starting from the signing of the purchase agreement until closing.
• Oversee all aspects of the seller's transactions from initial contact to the executed purchase agreement.
• Prepare all listing materials: Pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
• Obtain all necessary signatures on listing agreement disclosures and other necessary documentation.
• Coordinate showings & obtain feedback.
• Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
• Input all necessary information into client database and transaction management systems.
• Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
• Coordinate title/escrow, mortgage loan, and appraisal processes.
• Coordinate inspections, assist in negotiations regarding repairs and coordinate completion of repairs.
• Regularly update & maintain communication with clients, agents, title officer, lender, etc.
• Coordinate moving/possession schedules.
• Schedule and coordinate closings
• Input all client information into the client database system.

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