Administrative Assistant

At Websites For Anything ( ---------- ) we specialize in creating effective websites for businesses with 25 or fewer employees. We also provide hosting and support for our Clients.

We are looking for someone to work directly with the business owner to accomplish various projects and regular tasks. These tasks and projects will help the business grow by increasing sales, improving productivity, or improving the quality of our services.


At a minimum, we need someone who can...
- Take a goal or task they are given, think through the steps to accomplish that goal, keep track of each step, review their own work for completeness, follow through until that goal is achieved, and keep others updated daily or weekly as appropriate.
- Understand and follow verbal or video instructions given in English.
- Work with a variety of web-based programs with minimal direction.
- Work at least 2 hours each business day when our main office's in the US is open. We are USA Eastern time zone, which is currently GMT-4. For example, you could d ---------- to work Monday-Friday 9am-11am which would be 9pm-11pm PHST. Or you could work 3pm-5pm our time, which would be 3am-5am PHST.
- Work Full Time (40 hours/week).


Work will include a variety of assignments and will expand over time, such as...
- Short tasks with quick turnaround for the business owner.
- Migrating our Operations Manual articles from the old wiki website to the new website.
- Contacting clients and partners via email on behalf of the business owner, and following up.
- Following up with vendors and team members via chat and email on various tasks and assignments.
- QA review of work done on internal improvement projects.
- Posting blog content to our WordPress website or making small changes.
- Doing regular data entry tasks on behalf of the business owner or the team.
- Getting numbers from our information systems (such as CRM, online ads, bookkeeping) and reporting back with the results.
- Setting up or changing settings on web-based software so the tool can be more helpful to the team.
- Providing weekly summary reports to the business owner.
- Updating templates or repeating Invoices in our billing system.
- Sending template-driven but personalized emails to clients.
- Checking on "automated" tools to make sure they are still working properly (IE, "Are our Facebook ads all still running?")
- Testing functionality of our website or tools, such as contact forms, etc.


The following additional skills can be beneficial but are NOT required...
- A bit of an eye for design.
- Some experience with WordPress.
- Speaking English on the phone.


Documentation and training on our business processes and tools are available. Your ideas and suggestions will also be welcomed, as we want to always be all working to try new ideas and improve ourselves and our business. Please apply within OnlineJobs.ph and in the subject of your application message please put AVA21.