Executive Assistant to CEO & GM - Australian Media Agency

Pivotus is an owner operated media agency based in Australia, with 23 staff across Australia, India (3) and the Philippines (5). Having founded the business and worked in most roles, the CEO/Founder and also the General Manager require assistance to ensure they are able to focus on areas where they add the most value. 

This role is most suited to an experience, pragmatic, efficient and software savvy Executive Assistant. There is no 'Virtual' to this role, you will be ingrained in the company, known to clients and pivotal to the continued success of the organisation and its leaders. 



At a top level, the topics you will be working on are:

Daily/Second Day briefing with CEO re AdHoc Tasks and Updates. This is not a PA 'manage the emails and diary' role as CEO only receives some 20 emails a day and his diary is ---------- is more so about 'helping' at every possible opportunity. 

HR Administration including completing formulaic Offers and Contracts as well as leading the onboarding of new staff when it comes to passing details to IT vendor, bookkeeper, etc. 

'Executive Team' meeting attendance to facilitate note taking and task distribution through Asana and GSuite. Some attendance at other Senior meetings may be required as well (all online).

Lead the 'Staff Thanks' program consisting of anniversary and birthday presents/payments across countries.  

Assist CEO in creating whole company biannual conferences once Covid is 'over' (our booked and paid trip to Boracay in May 2020 couldn't go ahead....)

Personal Assistance to CEO regarding minor travel, ppt presentations for events, record keeping and support in minor family tasks. 



Depending on the background of the perfect candidate, here are some of the extra areas of responsibility that could fall into your remit if you have experience and an interest in them (not essential to have or do them all!)

Website updating and improvement using Wordpress

Assistance with Business Process scoping and implementation

Invoicing after accumulating data from custom sources

On brand simple Social Media creative and posting



To be successful with your application, it is essential that your resume and cover letter evidence:

5+ years of C-Suite Executive Assistance, preferably in a private yet professional company 

An interest in Australian business/culture and/or the Advertising industry. 

High software expertise across the Google Suite and a project/task management tool such as Asana (experience with Podio is a significant advantage though not essential).

Experience working with differing personalities such as a high 'D', sales orientated CEO and a high 'C' process creating General Manager. Likely your DiSC profile will skew S, C, i. 

The combination of Experience, Attitude and Emotional Intelligence that means you can help create this role with us as we go and lead the CEO/GM in what a productive and enjoyable support relationship can look like. 

A skew towards 1 or 2 of the 'extra areas' above. 

A suitability to work within our Company Values which are: Absolute Honesty, Superior Service, Growth and Teamwork. 



This role will report to the CEO directly and if successful will be a true partnership in style. He is not a workaholic and you will not usually have to communicate any evening let alone a weekend. While we would prefer someone available in AU working hours of 9am-6pm AEST, this is not essential and can become flexible if you show a better way. 

We are offering a salary of 50,000 - 60,000 Php per month + 13th month. 

Please apply for the role directly to Michael Petersen, Pivotus CEO via ---------- and evidence your professionalism through the application process. 

Thank you.