Executive Assistant at Miracle Messages

We’re looking for a passionate self-starter to work directly with our core team for 15-25+ hours per week (part-time) on a potpourri of interesting projects and tasks: from partner site “account management” to drafting emails for 10,000 recipients, from thanking donors to coordinating volunteer group events, from taking calls on our hotline to overseeing the distribution of phones.

Please note: this is a freelance part-time contractor role, and is 100% remote!

You’ll be a great fit for this versatile role if:
You’re a quick learner who enjoys working in a fast-paced, rarely mundane environment!
You have a bit of experience as an executive assistant, superstar volunteer, or the like.
You enjoy editing and pay attention to detail, but you prefer good/done to perfect/um... :-)
You like thinking critically, and you’re a clear communicator - both written and verbally!
You’re very organized. You stay on top of emails and stick to timelines.
You ask for help when you need it. :-)
Responsibilities:

As an EA, you’ll oversee support for every candidate we work with from start to finish, including:


Lead our “back office,” including maintaining calendars, keeping materials up-to-date, and assisting with accounting, legal, compliance, insurance, and personnel-related matters


Support our “front office,” including managing inbound email inquiries from volunteers, partners, media coverage, prospective donors, and more


Maintain relationships with donors, partners, volunteers, and other stakeholders, utilizing our Funraise donor management platform, Mailchimp email communications, and more


Assist with project management across the organization: manage information flow in a timely and accurate manner, coordinate calendars, schedule events for internal and external meetings, meeting notes and follow-ups, oversee the hotline coverage schedule, manage donation inventory and delivery (phones, sneakers, etc), produce marketing and training materials for interested partners and volunteers (flyers, quick start guides, etc)


Help with digital storytelling, including sharing stories on our social media pages and emails, making updates to our website, organizing photo libraries, writing press releases


Thanking donors, managing issues related to credit card charges, tax acknowledgements


Helping hold the rest of our team accountable for achieving our deliverables on time


Be a regular attendee (or volunteer!) at our recurring events: ---------- /events

Perks:
Flexible schedule
100% remote work
Interesting, mission-driven work and supportive team culture
Be a critical part of the Miracle Messages team, working closely with the Founder and CEO, Director of Operations, and other key team members and inspiring volunteers
Possibility to go full-time in the future based on performance and funding availability

Miracle Messages is an equal opportunity employer – as every employer should be.

How to apply:

Email your resume (or LinkedIn profile) and a brief cover letter, including estimated time availability per week, to ---------- will be in touch with you from there!