Virtual Assistant & Office Administrator

COMPANY
Abode manages 150+ furnished apartments and apartment hotels servicing corporate and leisure guests for one night to several month long stays. The business is a combination of vacation rental and corporate housing and mainly operates apartments in urban locations but will be expanding to resort destinations in the future. Abode is a full service hospitality and asset management company. Abode markets the units and manages the reservations, in-residence guest experience and the upkeep of the residential units.

ROLE
- Shifts are primarily during US office hours (Philippine Overnight Shifts) to be able to coordinate with US based team members and vendors.
- Full-Time Independent Contractor 5 days per week with 9 hour shifts per day with 30 minute lunch and two 15 minute breaks
Initial training schedule estimated time 2-4 ---------- itial training schedule will be during US Central Time office ---------- FRASTRUCTURE REQUIREMENTS
- Reliable 12MB or greater high speed internet connection
- Secondary backup internet connection (hotspot or comparable)
- Reliable and up to date personal computer with capacity to run reservations, security and communications programs. Most programs are cloud based so require more processing power (RAM) than hard drive storage capacity.
- Reliable power supply and backup generator access

JOB DESCRIPTION - VIRTUAL ASSISTANT & OFFICE ADMININSTATOR_HR & INVENTORY SPECIALIST
The Executive & Virtual Office Administrator will provide support to the executive management team with primary responsibilities including providing human resources onboarding and administrative support and sourcing, purchasing and inventory control to support the company’s hospitality operations. The Specialist will ensure the properties are sufficiently stocked with furnishings, housewares, operating supplies, amenities, and maintenance supplies within approved budgets and assist in purchasing and logistics for onboarding new properties. The Specialist will manage the onboarding of new team members onto the company’s technology platforms, and will assist in tracking performance, compensation, leave requests and tracking.

AT ABODE YOU WILL:
Purchasing & Inventory
- Coordinate quarterly inventory counts to ensure inventory par stock levels are maintained at the properties.
- Assist Accounting and Operations Management teams in establishing and managing purchasing and inventory budgets.
- Order housewares, linens, amenities, operating and maintenance supplies as operational needs and budgets dictate.
- Assist in sourcing and logistics for replacing or repairing furnishings, fixtures and decor items.
- Assist in sourcing, ordering, logistics and budget management for onboarding new properties.
- Assist in developing and refining purchasing and inventory management standards, guidelines and tracking systems.
- Assist in sourcing new supplier relationships.
- Assist destination services team in maintaining property brand and quality standards.

Human Resources
- Place recruitment ads on relevant recruiting platforms
- Provide initial candidate screening against role criteria
- Manage employment/contractor agreement execution and terminations on HR platform
- Manage onboarding and offboarding of team members on relevant technology platforms
permission levels and access on company technology & communication platforms
- Assist Operations & Accounting teams in tracking hours and payroll
- Assist Operations & Accounting teams in tracking leave, performance evaluations, and consultation records
- Other special projects, administrative or operations related duties as assigned.

EXPERIENCE AND SKILLS
- Excellent written and oral English communication skills
- Familiarity with Google Workspace - G Suite (Email, Sheets, Docs and Drive)
- Excellent spreadsheet management skills (Google Sheets and/or Excel)
- High level of computer literacy and able to quickly learn and master new communication and management systems
- An unrelenting focus on quality and attention to detail
- Excellent organization, time-management and problem-solving skills
- Motivated and sees opportunities to improve processes
- High energy and always ready to do everything you can to make sure our guests have a great stay
- Prior experience in hotel, property management, restaurant or related purchasing and inventory management preferred
- Prior experience in providing executive administrative support including Human Resources related responsibilities preferred
- Experience as an executive admin for a smaller company assisting the executive team with purchasing, communication systems and human resources would be a good potential fit

Compensation
Compensation commensurate with experience. New hires will go through a 90 day evaluation period.

Other Requirements:
- Link of Upload and download Speed (ex: ---------- )
- Link to Resume
- Copy and Receipt of Valid NBI Clearance
- 1 Minute Audio recording of self introduction and why he/she is qualified for the job