VIRTUAL PERSONAL ASSISTANT

JOB DESCRIPTION

Seeking Virtual / Administrative Personal Assistant to assist busy professional with a wide-variety of tasks. This is not a business/client-centered position. Your duties will rarely, if ever be repetitive, so you must be adaptable, a quick-learner, computer savvy, and be able to think outside the box.

You will work part-time, but you will need to be available / on-call full-time. That said, I work a lot and won’t be consistently assigning tasks. Your assignments will more than likely come in spurts and some days will be super busy and other days there will be hardly anything. You will generally have a pretty good idea which days you should plan to be busy and which days you won’t hear from me as much.

If you are a personable individual with good people skills, and are known for being a “jack of all trades,” this might be the job for you! Some understanding of medical terminology and science-minded individuals encouraged to apply. College education is a plus!


DUTIES

- [ ] Answer your phone and respond to texts, emails, communication attempts promptly
- [ ] Research (heavy): can include almost anything - products, concepts, and much more
- [ ] Accounting & finance management/planning, budget development & management, bill pay
- [ ] Scheduling, to-do list development and management, reminding me of my appointments & schedule
- [ ] Inbox management for multiple emails
- [ ] File organizing and digitizing
- [ ] Occasional website development, graphic & logo design
- [ ] Paper/essay/article/content writing, editing, and proof-reading; typing
- [ ] Make phone calls
- [ ] Online ordering
- [ ] ...and much more


SKILLS

- [ ] Ability to accurately & efficiently prioritize
- [ ] Adaptable
- [ ] Have excellent communication skills
- [ ] Self-starter
- [ ] Quick learner
- [ ] Ability to learn new software and tasks quickly and use them efficiently
- [ ] English must be good enough (both verbal & written) to understand some slang/casual talk and chitchat when appropriate.
- [ ] Growth mindset


COMPUTER SKILLS

- [ ] Microsoft Excel (including formulas and unique and specific spreadsheet development and styling), Word, Google Docs, Google Sheets, Adobe Reader, Photoshop, Wordpress, C-panel, html, JavaScript, php, css, among others.


REQUIREMENTS

- [ ] Reachable anytime during designated hours via phone call primarily, but also text, email, video chat, etc.
- [ ] You MUST have a problem-solving/analytical brain & mindset
- [ ] ***Most importantly, the HONESTY, TRANSPARENCY, & THE ABILITY TO ADMIT WHEN YOU ARE WRONG, MADE A MISTAKE, OR YOU DON’T UNDERSTAND SOMETHING AND NEED MORE CLARIFICATION OR DIRECTION**
- [ ] Good English and a high level (or at least above average level) of self-awareness: There will likely be times I need someone I can just vent to as I live a pretty fast-paced & high-stress/high-intensity lifestyle.
- [ ] Eager to learn
- [ ] Ability to think outside the box
- [ ] *Jack-of-all-trades


SCHEDULE

- [ ] You will be working only part-time, but will be on-call (there when I need you) full-time. We can go into more detail and come up with a schedule that works well for us both if you are selected


CANDIDATE SELECTION PROCESS

- [ ] Phase 1: Applicants will fill out an application
- [ ] Phase 2: Selected candidates will take a short test/exam
- [ ] Phase 3: For the final applicants, telephone and Zoom interviews will be conducted, so please have Zoom installed and be familiar with how to use it if you choose to apply
- [ ] If selected for the position, you must successfully complete a 90 day probationary period.

Please include a link to your 16 Personalities Profile by going to ---------- and taking the test.