Executive Assistant

Jacob & Co is looking for an experienced Executive Assistant responsible for planning and overseeing schedules, tasks, and projects to ensure they are completed in a timely fashion and within budget. This person is tasked to collaborate and engage with the Chief of Staff to bring the projects to successful delivery. The role will ensure tasks and resources are properly designated and organized, constantly monitor progress, and always keep the Chief of Staff in the loop.

Responsibilities

- Work directly with the CEO on a wide range of projects (small or large scale)
- Proactive presence in any project to make sure all tasks are performed as scheduled
- Schedule meetings and appointments, and book travel itineraries
- Effective communicator to make sure people know what you mean and avoid loss of time through miscommunication
- Strive to meet project outcomes and deadlines
- Task manager
- Process-oriented; always seeking to improve processes
- Problem-solving
- Organize information, track priorities

Qualifications

- Minimum 2 years of experience as an Executive/Virtual Assistant (any industry is fine)
- Immaculate spoken and written English.
- Great reading comprehension
- Proven experience in coordinating and managing multiple projects simultaneously
- Meticulous organizational skill - able to organize information and track priorities
- Excellent Research and Analytical Skills - able to find the latest trends or data needed to solve a problem. Being able to research a topic assigned and summarize the most important elements.
- Skilled in generating and presenting reports
- Resourceful - can find solutions independently
- Technical - able to learn new tools without much effort
- Excellent interpersonal skills
- Great customer service - able to manage difficult situations and difficult people
- Independent - Go-getter / Self-starter - does not need to be micromanaged