VIRTUAL ASSISTANT TO BUSINESS OWNER

I’m an entrepreneur/business owner looking for someone who is smart, organized, and trustworthy to be my virtual assistant.

To be direct, I’m looking for a perfectionist who is extraordinarily detail-oriented.

If you’re the type of person who forgets details all the time like your keys in the morning, scheduled appointments, or finishes tasks and gives excuses for being late then this job post is NOT for you.


Job Description

This is NOT an entry-level assistant position. You MUST have at least 2 years of experience working remotely as a Virtual Assistant for a business owner or entrepreneur.

Expect to get several requests/day from me, many of which include tasks that must be done that day.

You'll handle my business and personal details, including scheduling, customer service requests, replying to emails, editing blog posts, adding logos to charts, ordering groceries, and making personal appointments.

This is a part-time role, starting between 10-20 hours per ---------- pending on how we work together, this could increase to more hours per week.

Ideally available during Miami, Florida, USA business hours (8 am - 5 pm Eastern Time). We communicate via email, chat, and phone.


Tasks and Responsibilities

Reply to emails from warm inbound leads, and send a calendar invite link.

Maintain daily calendars, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner.

Take notes during certain calls and email notes with clearly outlined action items.

Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally

Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts

Research and be the point person for service providers for projects such as web design, graphic design, front-end developers, and video editing.

Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items

Schedule meetings with friends, family, customers, consultants, doctors, dentists, and others.

Knowledge and Skills

Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order, and in the correct manner

High level of experience with Google Apps or similar application

Knowledge of Trello, Jira, Asana, Google Docs, Google Sheets, and Adobe Photoshop. You don't have to be a pro at these, but should be able to use the basics or learn them quickly. I can guide you here.

Ability to quickly learn new software ---------- pability to set up new systems and processes in order to streamline business and personal functions


Education and Experience

Ability to handle several emails and requests per/day.

Exceptional ability to communicate progress on multiple projects

Highly organized and efficient

Trustworthy with strong personal integrity

Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations

Experience managing calendars

Must be reachable during the hours of 8AM - 6PM Eastern, and respond to messages within 2 hours

Top-notch communication via email and phone, internally and with customers

Proven ability to prioritize tasks

Perfectionist, super attention to detail

Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight.

Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time.

If interested please apply here ----------