Executive Assstant

About Athena:

We are a new startup that recruits Philippines-based EAs and trains clients to delegate 10x more. Our tagline is “We help you win—work and life”. In other words, we help busy people (CEOs, founders, executives) have more impact on work and life by becoming super delegators. Athena takes care of all the administrative work (contract, tracking, payroll) but clients and EAs have a direct, personal relationship just like they would in person. That means clients and EAs are both responsible for communicating well and building a trusted, positive, long-term relationship.

Position Description:

The successful Executive Assistant will have exponential impact on both the work and personal lives of his/her client. S/he helps the client work better, live better, and be better -- through administrative support and broader project management, inbox and calendar management, contact management, travel arrangements, research and other ad hoc tasks -- to help the client save time and accomplish more.

Job Responsibilities:

Manage client’s business and personal calendars with tact and thoughtfulness
Manage client’s inbox
Respond quickly and with good judgment to various inbound requests from client
Coordinate meetings/events
Schedule personal appointments
Execute a wide variety of ad hoc administrative tasks for client which may include bills payment, travel coordination and internet research
See some actual task requests below:
Client is staying at Ritz Carlton Hotel in Half Moon Bay, CA. Find nearby places to dine and outdoor activities for him to do while in that area.
Contact a restaurant in Mexico and book it as a wedding venue for December.
Book a doctor’s appointment.
Research about wines preferred by women in certain age brackets.
Track all press mentions of client’s company.
Manage client’s contacts (via Contactually and other platforms).
Create a photo ---------- nd reminders in the morning to client via WhatsApp regarding his meetings for the day.
Draft email replies on behalf of client.

Qualifications:

Must be residing in the Philippines
Must be willing to work PH graveyard hours
Must be able to work at least 30 hours per week
Able to understand complex problems and comes up with creative solutions
Has deep emotional, social and relationship intelligence
Is a strong communicator (written and spoken)
Always looks for ways to improve him/herself and his/her work
Goes the extra mile
Has great attention to detail
Preferably with online work-from-home experience; must know his/her way around Google calendars, Google drive, docs, forms and spreadsheets
Is dependable, trustworthy, resourceful, and humble

Perks and Benefits:

Rate:
Hourly rate of $4.50 (net) for client-facing tasks + 10% night differential for hours worked between 10:00 p.m. - 6:00 a.m.
A rate increase of $0.50 (net) after 6 months of tenure, and annually thereafter
Monthly HMO subsidy after 6 months of tenure (with 1 Free dependent)
Being part of an exclusive, high-caliber and supportive community
Access to playbooks that will help set you up for success in the role
Cash bonuses that recognize great performance and contributions to business growth

We're excited to have you on board! If interested, please copy and paste this on your browser and fill out:
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Looking forward to working with you!