Full-Time Executive Assistant

Seeking Full-Time Executive Assistant to provide administrative support to our team while working remotely. Potential for a long term position. For this role, a strong Internet connection is required, along with a self-starter attitude. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision. This is an A.M and P.M schedule and you should be open-minded about the possible hours shift. We are looking for a creative and technology savvy VA, with these skills:

Duties and Responsibilities are as followed, but not limited to:
• Manage filing systems, update records, and organize documentation via cloud based software
• Creating basic reports (reports on weekly tasks, deliverables, KPI’s)
• Send Weekly to Monthly Client Invoice using our CRM
• Present excellent customer-service skills to internal(employees) and external(clients)
• Schedule meetings
• Book travel and accommodations
• Prepare customer spreadsheets and keep online records
• Organize managers’ calendars
• Perform market research
• Create presentations, as assigned
• Address employees’ administrative queries
• Handle confidential employer and client information
• Handle billing and accounting
• Prepare and send out email newsletters
• Manage social media accounts and replies
• Following up with clients/customers (sending thank you and other reminder emails)
• Research on certain topics for blog posts, newsletters or others

REQUIREMENTS:
• Familiarity with software such as: G Suite, Zapier integrations, desktop sharing, Clickup, CRM’s Wordpress, and other cloud-based software.
• Proficient computer skills, including GSuite.
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Two years’ previous experience handling executive assistant or administrative responsibilities, or experience in customer service or related field preferred
• Ability to work as part of a team
• Basic understanding of business operations, including budgeting, creating business and marketing plans, contracts and agreements and time management
• Willingness to admit and correct mistakes
• Respect for others' intellectual property (no plagiarism or software piracy)

About us:
OCTO PRO WASH has evolved over the years into a fire prevention, health and safety cleaning company that services commercial properties and facilities throughout all of Southern California. We are loyal to our employees and treat them with respect, giving them opportunities to develop.

Work hours: 40 hrs a week and paid overtime as needed to complete Time Tracking, email campaigns, create social media posts, engage with accounts on Instagram, plus occasional additional research tasks. We just need to touch base via voxer, whatsapp or zoom thru chat/video or email.

Pay: Monthly. We give bonuses for doing a good job and when our business does well.
To Apply: If you are interested in this role, tell us the reason you want to apply for this role.

Congratulations you made it to the end! I look forward to learning more about you. This is an ongoing position. We are looking to work with you for years, not weeks.