Virtual Assistant for US-based Executive

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EXECUTIVE ADMINISTRATIVE ASSISTANT

We are a US-based service company that serves professionals in the architecture, engineering and construction industry. VECS was founded in 2007 and is famous for our high attention to detail, innovative technology and the results we deliver for our clients.

We are looking for a great Executive Assistant (Virtual) to be an integral team member to help grow our business. Your role encompasses working within our other team members (remotely) and interaction with clients via phone and email. In addition, we have a large team spread throughout the world, so we understand the unique challenges of working remotely. We have set up an extensive training and leadership program that allows our staff to have the tools they need to be successful.



Duties:

- Executive Assistant

• Answering phone calls (approximately 5-10 per day)

• Data entry

• Scheduling appointments

• Update CRM with client information

• Basic research about industry and clients

• Transcription (voicemail, podcasts)

• Taking down meeting minutes

• Reply to comments on blog, forums


Qualifications and Requirements



• Have at least 1-3 years of experience in being an administrative/executive assistant

• Available to work at a minimum 8 am to 5 pm, Monday to Friday (40hrs/wk) within US (EST) timezone

• Have good written and oral communication skills, with a firm handle on grammar and spelling. (We treat our customers the same as we would a friend who we respect)

• Are willing to start working ASAP

• Experienced in gathering client documents and making use of the information they provide

• Are efficient, personable, adaptable, organized, and confident

• Reliable computer and internet connection

• High attention to detail is mandatory.





Benefits and Pay:

• Full-time

• Work Remotely – The majority of our team members work remotely all around the world. Our main office is located in Washington DC.





Skills required:

• Gmail

• English

   - Speaking (Neutral-accent)

   - Writing