Virtual Assistant Podcast Audio Editor

We are looking for VA to help us do guest outreach, episode content creation, editing, show notes, graphics, audiograms, upload, schedule episode, and manage YouTube, facebook, podcast and social media channels. Increase Podcast visibility, and post on Instagram to increase audience.

Perks:
*You can work whenever you want. You will not have to wake up or work at any given time.
*Flexible Vacation, if you need time off just let me know.
*Opportunity to advance/get bonuses, if you do a good job I will give you a raise and bonuses.

Podcast: Founders Time Podcast

Virtual Assistant Duties and Responsibilities will include but not limited to:

Writing introductions
Writing the introductions for guests, each introduction is 2 or 3 short paragraphs, total.
Find the guest's website or information about them online
Write an introduction according to a template I've created

Audio Management and Editing:
Edit podcast audio in Audacity
Listen and editing raw audio word for word for podcasts and eliminate all mistakes, repetitions, long pauses, interruptions, unwanted sounds such as "Ums" and "Ahs" stumbles, and awkward long pauses, you know, like, etc.
Adding Intro's, Outro's and Sponsored Messages
Mixing and Mastering (Noise Reduction and Audio Cleaning)
Level/balance audio
Volume matching for even sounding playback
Full ID3 and Artwork Tagging to ensure podcast displays correctly in all platforms
Joining multiple tracks, add Intro and Outro music and voice-overs, and advertisements (when ads are required).
Assessing and fixing audio technical issues (such as syncing issues, removing background noise, trimming audio files and putting them together in a certain sequence, etc.)
Downloading the raw video and merging/syncing it with our audio
Editing the clips based on a very simple zoom+cut format we have that can be seen here:
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This position will require listening to a raw audio of approximately 30 to 60 minutes and turning around the show notes and corresponding blog post summary within a 2 to 5 hour time frame.
Pull-out audio from FB Lives or video and turn into a podcast episode

Show Notes
Advanced Show Notes (includes audiograms, tweetables and back links to all resources mentioned)
Custom show quote graphic creation
Guest Communication Templates
Write guest research notes in Google Docs (links to articles, podcasts, videos, social profiles, etc.)
Build posts on Wordpress and Hubspot
Show notes/blog post for the podcast episode – intro, key discussion points, next steps and important links
Optimize existing content (do podcasts need changed image, optimized titles, show notes).

Podcast Production Management:
Upload show to My Host
Edit podcasts, include our standard pre-recorded podcast intro, outro and commercials, upload podcats to Podbean
Producing final edited mp3 files and upload to the required file server.
Publish to media host, our website, and/or Dropbox
Upload episode to Anchor.fm (post-approval)
Distribute episodes to podcast platforms and help gain guest interviews for the podcast.
Publish podcast episodes on Libsyn and Podbean including show notes
Publish the show notes, and the podcast episode player and artwork onto the relevant podcast page on the Founders Time Shopify website.
We need someone with experience to come up with ideas for the show, someone that is a visionary. You will write show outlines with references links to help guide the host in preparation. You will manage the production schedule, and strategize with Marketing team how to promote the show.
MP4 files edited for a TV platform.
Video Editor is tasked with taking the raw footage shot by Founders Time and turning it into the final product.
Create audio loops put in the background where necessary, with occasionally “2-3s audio cues” throughout to break up the show
Create a SNIPPET or two would be created from the show for posting on Instagram, with subtitles.

Social Media:
Edit Veed audio transcriptions to match audio
Create Veed.io clips of the podcast
Create podcast graphics from templates in Canva to include in Veed clips
Create different video sizes for the different social platforms
Create social media graphics in Canva for different social platforms
Write copy for the social posts for Instagram, Facebook, and LinkedIn that promote the podcast to an agreed schedule
Schedule social media posts through Buffer and Hootsuite
Design basic graphics from existing templates
Create Quote Graphics and audiograms in Headliner
Turning our long form podcast into snippets (likely based on timestamps)
Creating thumbnails for the podcast + snippets in photoshop similar to this:
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Create short 1 minute video marketing clips post-production.
Create compelling tweets and threads on Twitter.
Take the transcript of my podcast and write a summary of the episode in a thread of ---------- nd invitations through DMs & Facebook to join FB group and follow me on instagram
Creating slide decks for presentations (Facebook LIVES, Speaking opportunities, MMA webinar decks)
Rework Pinterest boards (working with me to develop a new strategy)
Annotate transcriptions for social media content
Extract audio from FB Lives and turn into a podcast episode



Email
Create emails in Mailchimp, ConvertKit and Hubspot
Manage podcast interviewee planning email sequence (Checklist, Baseline questions, Specific questions, etc.)

Website Management (Shopify):
Write draft copy for website page (simple SEO research)
Source ---------- transcriptions when needed (then paste on website)
Artwork/blog post image for the post on the Founders Time website
create SEO and search term heavy blog post to summarize the show and corresponding show notes.
Keyword searches to help with SEO and exposure
Build and maintain websites and/or pages for conversion
Develop the overall look and design of a website
Incorporating applications, graphics, audio and video clips into websites
Creating and/or incorporating tools that enhance the user's website experience
Ensuring website are accessible across many platforms, including laptops and smartphones
Routinely testing website for ease of use, speed, and other quality factors
Fixing any website issues or bugs that arise
Routinely updating themes and plugins
Maintaining site security
Looking for someone with a Creative Eye - not Just someone that uses Html Templates / Flexible Schedule - Work your own hours.
Need someone that is FAST and CREATIVE - to quickly design landing pages / websites (5 pages of less) - based on an idea within DAYS not weeks.

Analytics Tracking and Reporting
Monitor podcast metrics, like the number of downloads, listener demographics, and listening times, to make improvements to how the podcast is structured and produced. These analytics may need to be shared with other team members or sponsors and the producer is responsible for providing these reports.

Strategy build a customer base
Task 1) Organic Outreach
Directly message filmmakers (and any other potential customers) through social media channels

Task 2) University Outreach
Offer Founders Time to Universities and university students at a discounted rate

Task 3) Paid Social Media Advertising
Create advert, run targeted advertising on socials
Create marketing video materials
Gather Industry Data and Research
Manage Youtube, Instagram, Facebook, LinkedIn ,and Podcast channels strategy and growth.
Manage Views and subscriptions growth
Listen to the podcast and create a content repurposing plan. Your plan will always align with Founders Time Podcast branding, style and tone of voice – fonts, colors, logos, terminology etc.
Follow the link to ---------- and use as a guide to create similar content using Founders Time Podcast branding, style and tone of voice – fonts, colors, logos, terminology etc.
Answer questions posted from all articles currently on the site.
Do outreach for potential backlinks from relevant websites to create guest posts.

Zoom processing will include:
Process all recorded Client calls in Zoom by downloading and uploading the audio file, video file and transcript file to Dropbox
Follow naming conventions and file management process

Team Work:
We are looking for someone who is a good fit with our other team members, and who is comfortable sharing projects and responsibilities with others.

Guest Research and Scheduling:
Be responsible for finding guests to join the podcast. This includes administrative work like calling, emailing, and scheduling the guest, but it’s not limited to these tasks.
Make sure the guest fits with the overall style of the podcast and so you will need to prep the host and guest before the show.
Need to pre-write interview questions and work with our on the ground team to guide the guest on specific talking points.

Book other podcast and get me booked as a guest on their podcast:
Do Internet research, navigating social media, finding email addresses for podcast hosts, conferences, companies, and podcasts for me to speak at and be interviewed ---------- nd me an Amazon podcast with two sentences on how you would ask them to invite me on. And explain how you will find relevant podcasts for us to become a guest on.
The ideal candidate will be a self-starter who is a sophisticated thinker (they’ll have to understand my work and which kinds of conferences and companies I’d be a fit for.) expertise in using LinkedIn as a research tool.
Research IG & LinkedIn feeds for potential podcast interviewees, speaking opportunities, ad sales
An understanding of the way conferences, summits, and other speaking engagements
Reach out to potential speakers.
Familiarity with podcast platforms.
Research speaking engagements and business opportunities without a lot of oversight from me.
Be a creative thinker who can discover creative ways to find potential speaking engagements across the internet.
Leadership: Be responsible for interacting with a lot of different people on the team and ensuring that everyone’s work aligns. This requires a podcast producer to be able to take on a leadership role to support the podcast’s host and team

Requirements and Qualifications:
Expertise in audio editing software is required, such as Adobe Audition or Reaper
Have good knowledge on how to edit audio recordings to produce the best quality audio by applying filters, transitions, and adjusting levels of multiple audio ---------- n work with a ---------- dio Editing, Basic Video Editing, Basic Graphic ---------- anized, Prompt, Responsive, Punctual, Trustworthy / Honest, Professional
Experience with word-processing software and spreadsheets MS Office)
Knowledge of online calendars and scheduling Google Calendar)
Excellent phone, email and instant messaging communication skills
Excellent time management skills
Can commit to long term employment
Solid organizational skills
High-speed internet access
Punctual and dedicated
Excellent English Grammar and Speaking Skills, Good Communications skills
Attend monthly team meetings via Zoom in Client’s time zone.
Work closely with me to create SOPs, streamline workflows, and drive projects.
Weekly status meeting
Process improvements
Strategy sessions
Intrigued about the continual improvement of systems and work processes and love to master technology.
Firm understanding of SEO terms, and key term optimization.
Must be willing to sign up for a LastPass Free Account to receive access to company databases.
Learning agility with technology and apps.
Must be willing to become an ambassador for the company brand, mission, and vision.
Must be able to work independently and determine next steps needed to complete tasks. -
Research IG & LinkedIn feeds for potential podcast interviewees, speaking opportunities, ad sales
Must be able to create and document processes
Must be able to think outside the box

Skill Sets Required
Skills and experience using:
Libsyn, Slack, Wordpress, Airtable, ClickUp, Descript, Captivate, Canva, Dropbox, GSuite, Trill, Buffer, Adobe Suite, PowerPoint, Google Docs, Adobe premiere, Adobe after effects, Photo shop, WordPress, Libsyn, Dropbox, Experience Using CRM, Google Hangouts and zoom, lastpass

Additional Notes:
Self-starter and self-manager: We are looking for someone who takes initiative, anticipates needs, and gets things done consistently on time.
Goal-oriented: We are a results-driven company. We are looking for someone who gets excited about reaching and exceeding ---------- mitted to excellence: In everything we do, we want to exceed expectations and reflect positively on the brand.
Positive attitude: Our ideal candidate has a can-do spirit, is fun to work with, does not complain, or make ---------- posed and performs under pressure: In a high-growth business, things are always changing, and there are times when things get intense. We pride ourselves on being able to function at a high level even when things get busy by working together as a team and communicating ---------- munication: Must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and ---------- anization and Detail Orientated: Needs to be highly organized and detail-oriented.

Daily Reporting and Accountability:
Attend monthly team meetings via Zoom in Client’s time zone.
This is proprietary work and therefore you would be responsible to complete the tasks. You will not have a team. Founders Time will be your only client.
Daily Updates:
We require daily updates via Trello or email
Daily Updates Will Have:
Daily Big 3 tasks they are working on, Other tasks they are working on that day, Status of the tasks, task notes, quick description of any roadblocks they had, and quick summary of the time spent on each task

Core competencies Required
Critical Thinking
Problem Solving
Creativity
Technically Savvy
Quick Learner

Benefits:
90 Days Probationary period.
Full US holidays and Philippine Holy Week Observed (floating holidays must be approved in writing 30 days in advance).
This would be long-term, stable work.

To Apply for this position:

Step 1: Personal Assessment:

**Please complete both assessments in Step 1 prior to be considered for Step 2.*

a. Reply using the Subject Line: I Listen to Podcasts and include an introduction that outlines your specific skill sets, experience, and why you believe you are best suited for this position.

b. Follow the link below and fill out the application form.
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c. Follow the link below and fill out English Assessment and submit
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d. Follow the link  ---------- and record why you would be the best fit for the job. Click "save and share" then paste the link down below.

e. Send your resume with your cover letter and answer the questions below.
1-2 paragraphs on why you're a great fit for this type of ---------- rmation on your work experience.

Step 2. Write me an email and submit samples or links to examples
1. As part of the application, watch one of the episodes we’ve done in the past, like and create a twitter sample:
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2. Include a proposal on how you would do research to find speaking engagements and podcasts.

3. Samples or links to examples of previous work
a. Change the subject line to “I Want to Work for You [Insert the name of the last guest on my podcast]” UNICORN
b. At the top of your message write 2-3 sentences on why you would like this position, and why you are a good fit. Do not write more than that or else your application will be deleted.
c. Under that put the following, and include the numbers to make it easy for me to read.
a. A sample photo/thumbnail you have edited
b. A sample video you have edited
d. Send to
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e. Are you willing to do test audio edits for us to assess your skills?
f. Is the salary range of $350-$400 to start agreeable for you?
g. Briefly explain your experience with audio editing.
h. If hired, when can you start?

4. Summit ---------- TE:
***Applications sent without the application, assessment, resume, reference, sample forms submit, test application requested will not be considered for the position! Make sure to follow all the steps above. Do not write more than what I have asked you above, if you write more than what is asked for above I will ignore your job post.

Step 2: Video Interview
- You will be invited to participate in a video interview if you pass Step 1.

Step 3: Training Program
You will be invited to the Training Program following a successful video interview.

Step 4: Upon successful Training, Assessment, and Selection, we will select you for a full-time position with us.

Training is 2 weeks and will be ---------- TIMATED WORK PLAN: (Subject to change)
-Podcast Work Flow (15 hours per week)
-Email Communication & Scheduling (10 hours per week)
-YouTUbe Work Flow (10 hours)
-Research Projects (5 hours)
-Weekly Call (1 hour)

NOTE:
***Applications sent without the application, assessment, resume, reference, sample forms submit, test application requested will not be considered for the position! Make sure to follow all the steps above. Do not write more than what I have asked you above, if you write more than what is asked for above I will ignore your job post.

Thanks for applying, I'm really looking forward for you to join the team!!