Executive Assistant (full time)

The opportunity:

We are seeking an exceptional executive assistant to provide administrative support for two busy and high performing leaders who own multiple businesses. To learn more about us please visit our website here: ----------

If you would like to apply for this role please follow the instructions in this link: ----------

Hours and Location:
40 Hours a week, 9am to 5pm EST; Virtual, remote work position

The responsibilities:
*Manage business and personal calendars: book appointments, understand the founder’s needs to balance meetings and protected time to work on deliverables - and book meetings accordingly.
*Maintain electronic filing systems.
*Monthly personal finance (income/expenses) reports.
*Payroll via ADP and possibly other platforms such as Gusto.
*Bookkeeping in Quickbooks and Bench
*Gather, send and track documents.
*Prepare for meetings, attend meetings and take meeting minutes, connect with internal attendees of meetings to ensure they are prepared for the founders expectations.
*Send documents for signatures via Hellosign
*Complete various personal tasks including online shopping, making family photo books and travel bookings.
*Document, manage and improve processes.

Tools you will use:
*Quickbooks
*Google Suite - Gmail, GDrive, Google Docs, Google Sheets, Google Photos
*Hellosign
*ADP
*Bench
*Microsoft Office

The candidate:
*Associate or Bachelor’s degree required.
*3+ years of executive assistant experience.
*Excellent oral and written English communication skills
*Must have your own computer, high speed internet and a quiet, professional space to work from home.
*A master of the business and personal calendar.
*Highly ambitious, hardworking and resourceful.
*Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.
*Trustworthy and can be counted on to safeguard the confidentiality of our businesses.
*Tech savvy with a get it done attitude.
*Ability to perform tasks flawlessly with no supervision.
*Highly efficient, we expect quick turn around on tasks and have done many of the tasks ourselves and thus, understand how long they should or should not take.
*A kind, friendly and upbeat personality
*Female preferred