Virtual Assistant

This opportunity is for someone who desires to contribute to the growth of a team and refinement of the business while advancing along with it. We’re searching for a diligent real estate executive assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper channels, managing all marketing and marketing platforms, scheduling appointments, and providing superb customer ---------- addition, you’ll market our brand and arrange team events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management.

Though Real Estate experience is preferred, we will train the selected candidate to be THE best of the best.

We thank all applicants for their interest, however, only those candidates selected for interviews will be ---------- pensation:

Administration Tasks
• Review, improve and design new systems in all facets of the business including and not limited to administration and database systems
• Establish and implement checklists and procedures and improve the overall efficiency and profitability of the business
• Create and document procedural and operational strategies to implement those efficiencies
• Process deal paperwork, booking appointments, payroll/HR, data entry, tracking numbers and goals, project management, event coordinating, establish affiliate partnerships
• Process payments, expenses, and other financial responsibilities
• Budget management and tracking (Profit Loss)
• CRM and database management

Client Concierge Tasks
• Facilitate all details for our clients: (Appointments, deposits, inspections, issues, lawyers, fielding calls/emails, closing gifts)
• Manage, order, maintain and confirm client appreciation events, tickets, gifts, etc.
• Respond to client emails and phone calls

Marketing Tasks
• Create efficient and relevant marketing material for the specific target markets
• Consistently suggest improvements to current marketing and all web materials including and not limited to our website
• Blogs, website content updates, social media, LinkedIn, e-blasts, Monthly Newsletters
• Create marketing materials such as feature sheets/ property flyers, postcards, “Thank You” cards
• Edit and promote online videos/YouTube
• Create and manage Facebook/Google Ads
• Manage Social Media Accounts
• Create and manage Kijiji and Craigslist Ads

Personal Assistant Tasks
• Coordinate Tax planning, receipt management with the accountant
• Travel planning for Team Leader and Team Members

Qualifications:
• Experience in the real estate industry is a plus
• Able to prioritize and manage a range of responsibilities
• Some weekend and evening hours are required
• Technologically savvy; able to learn new programs quickly and troubleshoot common issues
• Must be organized, proficient and punctual
• Has a growth mindset
• Communicate clearly both written and verbally
• Ability to assess, prioritize and act quickly and with discretion
• Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
• Multi-task at a high level
• High sense of urgency
• General understanding of the Real Estate business
• Professional phone etiquette
• Proficient in Mac and PC platforms, Internet (Social Media)
• Highly organized, task-oriented and self-motivated
• Reside in Toronto
• Team player

About Company

Talent. ---------- ---------- rvice.

We have what it takes to push real estate forward.

With expertise in real estate, entrepreneurship, technology, and more, our leaders have the tools to clear a path toward success.

Our team of training experts and award-winning coaching programs go unrivaled year after year, keeping our agents at the top of their game. At CondosHQ, we’re focused on building technology that’s smart and human, empowering you to be more and earn more.