Accounting Assistant

Job Description
A. Collections
• Prepares aging accounts receivable, summary of collections on a weekly basis and to monitor clients with past due accounts and issues the reminder and disconnection letters regularly
• Prepares monthly and quarterly PEZA reports
• Follow up collections regularly and issues official receipts once payment has been made
• Prepares monthly and quarterly VAT reports
• Conducts credit investigation for new clients
• Sends invoices to customers thru email
• Prepares credit memo for rebates

B. Accounts Receivable
• Updates Masterfile to monitor services and billings
• Prepares monthly recurring billings and statements of accounts to customers every 1st week of the month
• Prepares credit and debit memos for billing disputes
• Verifies profit and loss statement of Sales Account Managers for the computation of their commissions
• Inputs sales invoices, credit memos in Great Plains and make the necessary entries
• Conducts monthly reconciliation of several accounts such as Service Revenue, AR, Unearned Revenue, Customer Deposits etc…and prepare the necessary entries

C. Accounts Payable
• Handles Accounts Payable
• Prepares alpha list of payees subject to expanded withholding tax
• In-charge of reconciliation of Telco payables
• Petty cash custodian
• Responsible for BIR payments thru EFPS
• Furnishes copy of AP (for billing) to AR in-charge
• Monitors cash advances and validates liquidation

D. Disbursements
• Handles check preparation and payments
• Ensures that all mandatory payables should be paid on time to avoid penalty
• Updates released and unreleased checks/TT every week
• Prepares Creditable Withholding tax for suppliers