Administrative Assistant

Purpose: Primarily supports the president by facilitating administrative needs. Secondarily, provides administrative support to the operations team.

Supports president with administrative tasks and calendar:
Scheduling meetings with accuracy via Outlook including sending meeting reminders and helping ensure preparation of meeting materials
Sourcing, purchasing, and distributing appreciation gifts and recognition
Facilitating and responding to inquiries in a timely manner (same day responses)
Efficient complete clerical functions to support company operations with high attention to detail and accuracy in all work, such as:
Overseeing supply and shipping needs; booking travel and transport with accuracy
Maintaining office efficiencies by planning and implementing office systems, layouts, and equipment procurement
Assisting with communicating company policies to staff
Conducting research for client and business needs
Managing company’s record-keeping including developing procedures for retention, protection, retrieval, transfer, and disposal of records and assets
Assists the operations team with employee benefits processes and procedures:
Contributes to ensuring accurate employee records including PTO, retirement planning
Helps onboard staff and keeps personnel records
Assists with staff recruiting, orientation, and training
Positively contributes to company culture by:
Assisting with planning monthly culture events, the annual holiday party, and Camp TruePoint, among other events as needed
Supporting staff birthdays, work anniversaries, employee recognition, and holiday celebrations
Supports the monthly invoicing process, as needed, by:
Recording company expenses in the expense reporting platform
Following up on billing and payment needs

Skills/Qualifications:
Enjoys moving quickly while maintaining attention to detail
Manages processes; keeps track of items that need to be completed, without reminders, and feels comfortable nudging leadership
Proactively and succinctly communicate to leadership and team to effectively complete projects
Technically astute and competent in Microsoft Office, Teams, and Apple products
Works collaboratively; contributes to a high-performance team
We offer a dynamic workplace, fun culture, competitive salary, health care benefits (medical, dental, and vision insurance), 401(k), and more.