Virtual Assistant

Downstairs Studio is a design firm dedicated to creating things that are truly inspiring. Our services go above and beyond typical design work: we help clients and their businesses bring their creative ideas and products all the way from conception to the final stages of production. We specialize in business model planning, product design, packaging, space, brand identity and interactive experience. We strive for constant innovation and enjoy a challenge. We are a team of designers, marketers, and most importantly, dreamers.

Your Role

· Prepare and edit reports and presentations for use in email outreach, calls, and meetings.
· Establishes work priorities and directs assignment of work to various department staff according to the scope of allowed authority.
· Manages complex international multi-leg travel, often requiring continuous changes, and rescheduling. Supply needed documents, flight check-ins, etc to ensure a smooth experience.
· Maintains confidential client information for the business, team, or leadership and ensures information is handled appropriately.
· Responds to inquiries or refers them to the appropriate destination.
· Prepares briefing notes and minutes of meetings.
· Participate in conference calls as required and attend in-person meetings with team as required
· Manage executives’ calendars, email, and contacts including prioritizing critical items, delegating tasks, and personally attending to others. Accept or decline call/meeting invitations as appropriate.
· Various misc tasks and duties

Who You Are

We’re looking for a self-motivated and passionate person, someone who is highly analytical, outgoing, caring by nature, friendly, creative problem-solver, works well collaboratively, and is able to multitask. A background in virtual assistant, personal assistant, or executive assistant is a must, experience with customer service and social media engagement, is highly preferred. You will report directly to the CEO. You will need to work the majority of your hours during 11-7 pm MST along with the CEO and rest of the team.

Strong organization, oral and written communication skills
Strong creative problem-solving skills
Ability to work independently and prioritize accordingly to effectively manage multiple projects and deadlines
Creates synergy with the team by effectively delegating responsibilities and managing deliverables
Take a proactive approach in providing support, assistance, and cover to other members of the team
Analytical skills with particular attention to detail
Self-starter who maintains a positive attitude and loves a fast-paced environment.
Ability to work on tight deadlines while producing high-quality work.


Benefits:

Flexible working hours
Work from home
Job Types: Full-time, Permanent