Executive Assistant

I'm looking for a virtual assistant who can become my Executive Assistant and help me stay organized with my calendar, email, personal to do's, and additional tasks I may need help with.

A little background on me: I'm the owner of a small web design agency in the Midwest and I need help with organizing emails, invoicing, etc.

I'm looking for an assistant who is easygoing and flexible, has a serving heart, a detail-oriented approach, and takes direction and constructive feedback well. There may be times where I help solving a problem, and it would be great to have someone by my side who can figure out a solution.

I would like to start a part-time role (30 hours a month) but if we can show success, there may be more hours available.

Here’s a list of the required skills and responsibilities:
-Understanding of Gmail
- Understanding of Slack and preferably Basecamp (our client management suite)
-Strong knowledge of Google calendar (knows how to set appointments, send out invites etc.)
-Has experience as an Executive Assistant
-Can take direction and roll with the punches
-Ability to take initiative on new delegated projects
-Willing to be trained and ask lots of questions about what's needed
-Flexible work hours in the central time 30-40 hours a week.
-Payroll/invoicing experience
- Quality Assurance (proofing) PDFs and Videos
- Getting bi-weekly and monthly reports to clients (it’s literally copy and pasting from our partner company)
- Dealing with clients credit card issues
- Checking in with clients on To Do’s to see if there’s someone Tony (our Account Strategist) needs to call for something because we’re overtime.
- You will be working closely with Tony - don't worry he's a nice guy

Here are some additional skills that are preferred but not required:
-Working knowledge of social media
-Experience in customer service (phone + email)
-Solid writing etiquette + understanding of idioms, American phrases

Please be sure to include #AlfredtheMVP in the subject line so I know you took the time to fully read the listing and you’re capable of following instructions.

I look forward to connecting!

Thank you,
Natalie