Executive Assistant with excellent Bookkeeping skills

We are looking for an Executive Assistant to support our CEO. You will manage mostly business related tasks such as creating reports, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administrative assistant in the past.

Executive Assistant Responsibilities:

Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from ---------- ing various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.

Executive Assistant Requirements:

Proven experience as an executive assistant or other relevant administrative support ---------- -depth understanding of the entire MS Office suite.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.

Bookkeeper Job Responsibilities:

Maintains records of financial transactions by establishing accounts; posting transactions; ensuring legal requirements ---------- velops a system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
Maintains subsidiary accounts by verifying, allocating, and posting transactions.
Balances subsidiary accounts by reconciling entries.
Maintains general ledger by transferring subsidiary account summaries.
Balances general ledger by preparing a trial balance; reconciling entries.
Maintains historical records by filing documents.
Prepares financial reports by collecting, analyzing, and summarizing account information and ---------- plies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
Contributes to team effort by accomplishing related results as needed.

Bookkeeper Qualifications / Skills:
Developing Standards
Analyzing Information
Dealing with Complexity
Reporting Research Results
Data Entry Skills
Accounting
SFAS Rules
Attention to Detail
Confidentiality
Thoroughness

Education, Experience, and Licensing Requirements:

Bachelor’s degree in accounting, finance, or related field
CPA is a plus
Previous bookkeeping experience preferred
Knows Quickbooks Online, Xero, SAP
Experience in working with multiple legal entities under different legal umbrellas