Executive Assistant

ABOUT THE COMPANY
Learning Roots is a children's publishing company based in London, United Kingdom with a mission is to glorify God by helping parents to raise great children. We’re a high growth, mission-oriented company and we’re looking for an amazing, part-time (with a strong view to transition to full-time) Executive Assistant to join our team of A-Players and support our CEO. And if you are a highly organized administrative professional with experience supporting C-Level Financial Executives, read on to learn more about this exciting opportunity!



ABOUT YOU
For this role:

You’ll need to typical work during UK working hours of 9am-5pm, Monday-Friday; on occasion there is a need to work additional
hours on evenings and weekends during a launch or other events throughout the year.

You must be a sharp and fast learner.

You will be able to adapt to different tasks at different thought levels.

You must be someone who takes the initiative and works with a can-do attitude.

This is a long-term position, you will be employed for several years.

You will start with an entry salary for the first few months then after you are performing well we will increase your salary.


The mission of the Executive Assistant is to stay five steps ahead of their leader, tracking all of the administrative details, and clearing the path for him to make his greatest contribution to our business. The Executive Assistant will be a key asset to the CEO by anticipating needs at an exceptionally high level, allowing him to develop vision and strategy for all aspects at Learning Roots so that we can reach our revenue and profitability goals.

While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the CEO’s needs and the needs of the business. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the CEO.



YOUR RESPONSIBILITIES
The Executive Assistant will have the following primary responsibilities:

• Communicating on the CEO’s behalf both internally and externally
• Email management on behalf of the CEO and within the company inbox using Help Scout and Slack app to assign emails to team members as needed
• Running errands and attending meetings
• Documenting Standard Operating Procedures (SOPs) for the company's processes
• Document Management of the Company's files
• Calendar management and scheduling (both personally and professionally) on behalf of the CEO
• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.
• Light project management and Project tracking for reporting purposes
• Light content writing for the company's marketing assets
• Research topics related to content, procurement of goods and services.
• Provide support in Marketing strategies through handling the company’s social media accounts
• Provided Sales support through market research and lead gen




TO APPLY:

Please send your CV and complete the following four tasks as part of your application:


**1. Creativity Task**
Write one very short paragraph marketing the benefits of reading to children as part of their development.

**2. Instruction Task**

Follow the instructions below to obtain the most economical quote:

Visit ----------

Obtain a shipping quote for sending 4 identical parcels (40cm x 35cm x 30cm) weighing a total of 66kg.
The parcels are being sent from a London postcode to Singapore.


**3. Communication Task**

_Write a customer service reply to the following email received by the company:_

Hi,

I purchased a children's book from you, and my baby really liked it and would love to similar books.

However, the package arrived damaged and one of the pages is torn. I thought I would let you know.

Kind regards,

Amy


**4. Research Task**

You're helping our customer service team write some quotes that will be shared on Instagram posts.

Find 3 short quotes related to parenting, raising or teaching of children from the Islamic faith.

Then use these quotes and the rest of your research to author 2 quotes of your own in the same genre.