LOOKING FOR A VA SUPERSTAR

Looking for an awesome support person to help us with our growing outsourcing company. The job starts with being admin support for our plumbing business client who provides plumbing services in commercial residential and rental areas they are based in the South Eastern suburbs of Australia with up to 10 employees as well as ---------- pany Name: Time2Outsource

THE POSITION
The position requires you to handle all the office duties in order to support a busy “on the tools” Director and effectively assist the Director in running the business with exceptional office support.

The following are some of the duties associated with this position:
• Managing the administrative aspects of quoting, data entry, planning, scheduling jobs, sourcing supplies and services, filing,
costing, invoicing, accounts payable and receivable, debt collection, marketing, and promotion. There is lots of variety so an
all-rounder is required.
• Emails to be responded in a timely manner and ensuring all are actioned, answered, and followed up.
•Communications both verbal and written within the business to both customers, suppliers, and employees. You will have
excellent spelling and attention to detail.
•Prepare using templets quotes, invoices, and plumbers notes and upon approval send to customers and follow up.
•Assist in job planning using ServiceM8 to provide service times and support to customers and ensure the work is
streamlined and organized for the employees
•Maintain stock requirements for vans, order materials, and services as well as control the maintenance and allocation of
assets and equipment
•Investigate new suppliers, products and manage costs by regular reviews
•Develop promotion systems, social media, web page and develop new systems.
•Upkeep accounts payable and receivable including payroll processing, debt collection, and banking. The need to be in
contact with customers as well as being firm to ensure monies are paid on time will necessitate a good relationship
•Maintain QuickBooks online via bank feeds and reconcile and expenses. Your experience in QuickBooks is an important
part of this role albeit not a large part
•Tasks will involve the use of Mail, ServiceM8 QuickBooks On-Line as well as Mail, Calendar, Word, Excel, and PowerPoint
•Maintenance and development of company documents, policies, and procedures
•Assisting in building relationships with clients, suppliers, new customers, and employees
•All general office duties
•Being prepared to assist with any other duties the Director requires to maintain an efficient business
THE PERSON WILL
• Report to the Company Director
• Work from a home office, be able to work on your own. Work will be communicated via email, and phone with limited
one on one time
• Be self-motivated with initiative and a drive for improvement
• Have good attention to detail and good memory and prepared to learn fast
• Be trustworthy, honest, reliable, and committed
• Be flexible in your availability as from time to time the director may need your support
• Be experienced in administration duties ideally having to work with trades and maintenance services.

For interested applicants, please send me a copy of your CV to ---------- and fill in this google form ----------