Project Manager/ Executive Assistant

We’re looking for an awesome, reliable, and experienced Project Manager/ Executive Assistant for a CEO of a US-based Public Relations (PR) and media strategy company.

The company is small but growing quickly. They are looking for new team members who are collaborative, fun, optimistic, and energized by a supportive but self-motivated startup environment. Work is currently virtual.

The core of the business is launching socially responsible companies into the media stratosphere, and their clients include neuroscientists, mental health tech startups, community living organizations, conscious relationship coaches, and progressive sex education activists. They only work with people who are doing good in the world.

Founded by a former journalist, they have deep relationships with some of the best reporters and top outlets - print, tv & podcasts - in the country. They get their clients epic, unforgettable coverage in both traditional media and on multiple social media platforms with influencers, and they have an awesome time doing it!

CORE ROLES & RESPONSIBILITIES
The Project Manager/ Executive Assistant will support the growth of the business by providing excellent project management and people management skills. This includes:
* Serving as the right hand of the CEO/ business owner/s.
* Keeping track of and ensuring the timely implementation of weekly deliverables for the different areas of the business.
* Keeping track of key deadlines for business scaling projects and managing resources to meet those deadlines.
* Troubleshooting / follow through on stuck points/keeping projects on track.
* Tracking and reporting on key company metrics to make sure work efforts are moving the company in the right direction.
* Root cause analysis and action planning - creating proposals for implementation
* Organization and management of company assets & resources
* Creating and managing the company’s Standard Operating Procedures (SOPs), making sure they’re always up-to-date
* Hiring and onboarding of staff as needed
* Being positive and supportive of staff to keep them motivated and inspired to do great work.
* Quality Assurance for support staff output to ensure the level of desired quality and efficiency.
* In addition to project management, this position will require actual support activity on the “doing” ---------- ’s all hands on deck!

QUALIFICATIONS
* At least 2+ years experience as an Operations Manager/ Project Manager
* At least 3+ years of experience as an EA/ virtual assistant working with US-based companies/ business owners
* Great communication skills including being a strong English speaker (Regular zoom calls)
* Takes initial direction and runs with it, producing results exceeding expectations
* A positive, “can do” attitude even under pressure
* Enthusiastic and fast learner

REQUIRED SKILLS
* Eye for upleveling, organization and automation
* Project Management skills - Keep a top-level eye on the goals and our progress.
* Experienced using Asana, Gantt Charts, Toggl, and other tracking tools
* Above average with Google tools (GDoc, spreadsheet, etc)
* An eye for marketing and refining the customer life cycles for ongoing optimization and automation.
* Creating and tracking metrics
* Strong people skills

PLUS SKILLS
* PR experience is an advantage especially creating compelling pitches & establishing relationships with journalists & influencers
* Running & managing social media accounts
* Managing the company’s website

ATTITUDE/ETHIC
* You are extremely dependable and reliable.... NOT the "This usually doesn't happen, but it happened again" type.
* You have a positive, can-do attitude. You take pride and ownership in your work and get joy and satisfaction out of doing a great job. You like to work, to be challenged, and to produce something that makes a difference.
* Your work ethic is to go above and beyond and finish things before the ---------- ’s a fun game to you to finish early and play “hot potato” with your tasks.
* You do all you can to make our lives easier and are a pleasure to be around. You like to enjoy your day to day experience of life and are professional yet personal.
* You’re proactive and communicative. You let us know when something is done, when it won’t get done and what needs to be done.
* You’re not afraid to prompt us if we are failing to get your what you need to do your job exceedingly well.
* You’re not afraid to tell us what’s not working or how it could be done better, yet you don’t push an agenda once we’ve made our choice.
* You’re coachable and don't take things personally.
* You‘re able to take responsibility when you miss the mark or make mistakes. You seek to learn from those mistakes and even recommend solutions for doing better next time.
* You’re as flexible as Gumby, can jump when and where we need you to.
* You can prioritize and modify priorities accordingly and are able to switch focus quickly. When something urgent comes up, you’re ready to go. You’re known for being cool under pressure and quick on your feet. You like problem-solving, especially when the stakes are high.

EFFICIENCY
* You’re UBER Organized and pay attention to details. You see patterns and opportunities to organize and increase efficiency. * * You’re efficient, effective and a project manager sent from heaven.
* You are tech-savvy and embrace online resources including phone apps to ease communication and efficiency.
* You like to learn new methods, systems, and technology to make your work easier, more efficient, effective, and even automated. (You’re not afraid to dive into a new program you’ve never used before. You’re excited about it!)
* You’re a fast fast SUPER fast turbocharged multi-tasker who loves to get shit done, make a difference and learn while doing it.
* You make minimal mistakes, yet aren’t afraid to stretch out of your comfort zone.
* You have a great balance of seeking direction and feedback and taking the ball and running with it. You can follow directions as well as express your creativity and insights.

HOW TO APPLY:
Please fill out the survey application form on this link: ----------