Personal Virtual Assistant

VIRTUAL PERSONAL ASSISTANT TO THE CEO

I'm a busy entrepreneur living in New York, looking for someone who is smart, organized, and trustworthy to be my personal virtual assistant. Bluntly, I'm looking for a perfectionist who is extraordinarily detail-oriented.

Job description
PLEASE NOTE: This is not an entry-level assistant position. You MUST have at least 2+ years experience as a Virtual Executive / Personal Assistant for an executive or business owner.
This is an extremely detail-oriented role with tasks across wide range of expertise. You'll handle a lot of my personal details, including travel, scheduling, communication, shopping as well as business tasks like information search on the internet, making phone calls, handling logistics, emails.
Expect to work approx 10 hours/week initially and grow to 20+ hours furter, get 5-10 emails/day from me, some of which include tasks that must be done that day. You should take action on most of my tasks within 1 day and urgent ones within 1 hour. We communicate by email and whatsapp.
I'm an extremely demanding boss and am looking for someone with extreme attention to detail who enjoys negotiating deals, finding the best travel arrangements, and is fun to work with.
But if you have extensive experience managing an executive or business owner’s calendar, travel, and personal affairs, as well as learning new things and solving problems this position will be very challenging and extremely rewarding.

Tasks and Responsibilities
Book most of my travel arrangements, including end-to-end visa applications, hotels, transportation, and activities, both within the United States and internationally
Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
Schedule my personal appointments such as doctors, haircuts, gym, fun events
Assist with monitoring of my inbox and emails, including responding to friends, clients, partners, and other business/personal contacts
Assist with researching and summarizing information for some of my projects on google, wikipedia, forums, etc
Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items
Carefully handling personal and confidential data such as passport, financials, visas, etc
Making purchases on my behalf using prepaid credit cards or debit cards linked to my account
Learn from my feedback and improving our work together as we go forward

Knowledge & Skills
Fluent english: written and verbal
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
High level of experience with Google Apps: gmail, calendar, drive, sheets
Ability to quickly learn new software applications, I’m happy to provide training if needed
Ability to communicate professionally in gmail / chat
Ability to solve tasks with minimal or no guidance, while being in a different time zone (or even different country) than me

Education & Experience
At least 2+ years experience as an Executive / Personal Assistant for an executive or business owner
Exceptional ability to communicate progress on multiple projects and keep track of them over time
Must be highly organized and efficient
Trustworthy with strong personal integrity
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
Must be flexible with schedule. I travel often and my time zone changes
Proven ability to prioritize tasks
Perfectionist, super attention to detail
Since this is a virtual position, must be a self-starter, self-motivated and able to work independently with minimal oversight
Must be comfortable developing and working in a virtual relationship,and having limited amount of face-time.