Executive Assistant to the CEO and CAO

What We Need:

- We are seeking an (Homebased) Executive Assistant to work for the CEO and Chief Administrative Officer (CAO).
- This role will require independent judgment and taking initiative on assignments that are sometimes confidential in nature.
- Successful applicants will be honest, extremely organized, and detail-focused.
- You will communicate directly with the CEO and CAO, overseeing the execution of a variety of projects.
- We are willing to invest in your professional development with training to help strengthen your skills.

What You’ll Be Doing
- Drafting letters and emails for the CEO and CAO
- Making phone calls to outside parties on behalf of the CEO and CAO
- Conducting research via phone and internet
- Working on business & personal matters. Since the EA will be based in the Philippines, they won’t be able to physically run any errands, but they will be making phone calls, sending emails, and working on personal matters.
- Downloading personal and corporate credit card statements monthly in MS Excel format, reviewing and categorizing each expense item, submitting the Excel spreadsheet to C-level executives for review, and then to the Accounting Dept when complete.
- Matching scanned receipts to credit card statements and filing scanned receipts electronically.
- Researching questionable purchases and disputing charges with credit card companies when necessary.
- Doing sums, averages, and other financial operations on certain categories of expenses to provide trends on expenditures.
- Sending flowers, candies, or other gifts to C-level contacts for birthdays, funerals, weddings, etc.
- Making travel arrangements and restaurant reservations.
- Calendar management and scheduling meetings.
- Meeting management. EA may need to record the minutes of meetings, and then follow up with different attendees regarding their commitments.
- Performing background checks, social media research, & other internet research on potential vendors and potential business contacts.

- Converting scanned business cards to vCard contact files (for iPhone).
- Composing emails and letters. Sometimes CEO/COO will call the EA and dictate what we want to say almost word-for-word. - - - Sometimes CEO/COO will just give the EA the summary of what we want to say and she can produce the first draft for our review.
- Completing applications and forms to ensure compliance with licensure, registration, banking, and other ---------- plete this form to process your Application:

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