Book Keeping Assistant Required

Job Description

Our client is a construction and building services company. A well structured business with centralised business service department, they are now searching for a diligent, hardworking, honest, reliable bookkeeper with excellent written and verbal communication skills, keen eye for detail and a results-driven attitude.

You will work closely with the Finance Manager in areas of finance and reporting.

Roles and Accountabilities:
The key functions are accounts payable (invoices, per diems, expenses, CC reconciliations), receivable (sales invoices, debtor management, CC payment processing), bank reconciliation, and other ad-hoc functions.

Accounts Payable
Regular diligent systematic debtor follow-ups by email
Checking invoice amounts, GST, ABN, bank account, date, name, codes etc to ensure all information is correct before process into system
Processing invoices into system and follow up for approval regarding the appropriate delegated approvals
Follow up invoices if there are any issues
Reconciliation of Creditor statements
Stage and Screen invoices process (monthly)
Checking the codes (GL, CC Activity, Cost Centre)
Pick up the transactions for reimbursement
Reimbursement/Contingency/Per Diem for Staff and External
Company Cards reconciliation - send out statement, reconcile and process, follow up overdue and reconciled transactions
Compile and update ABA files daily

Accounts Receivables
Raise Invoices - check/create the contact name, amount, GST, payment term, codes (GL, CC Activity, Cost Center) etc to ensure all information is correct before processing
Debtor Management & Follow Up - issue customer statements, regular follow-up by email and phone
Follow up and collect the tour/camps/course etc money before they start
Organised and process the installment plan with customer

Bank Reconciliations
Money in/out (AP/AR)
Credit card payment via payment service
Follow up unknown payment
International payment invoices process and bank reconciliation

Other
Complete manual timesheets daily
Daily reporting of KPIs as per company requirement
Weekly reporting of KPIs as per company requirements
Receive and send emails to team members and clients as required daily


Requirements
***Must Have
Experience with online accounting software
Experience with Excel
Great written English communication skills as communicating to customers and colleagues by email is an everyday task

***Good to Have
Experience with Tradify

The role is Australian (Brisbane) timezone with a 9am start which is a 6am Manila time
It is Fulltime - 8 hours a day, Monday to Friday, 40 hours a week.
To apply, you must be able to totally focus on this client for the 8 hours without distractions.

***Home Office Requirements
Comfortable working remotely/from home
Comfortable using Skype Video Call
At least 5 mbps Internet
Laptop/Desktop that can run required software with decent noise cancelling headset and webcam
Workspace where it is possible to take video calls with the client