Part Time Virtual Assistant / Bookkeeper

We design and manufacture unique proprietary products that are primarily used in the woodworking industry. We sell mostly to retailers but also, on occasion, directly to consumers. We are a growing & dynamic "virtual" company with a small efficient staff that has well-defined procedures that allow us to maintain a high level of accuracy and professionalism with our customers. We are looking for an exceptional person who wants to help us grow our organization. This position will start as part time but could go to full time as the company grows.

Roles and Responsibilities *
- Process new orders in Quickbooks and interface with the shipping department to make sure that all orders are shipped on time
- Invoice shipped orders and communicate with customers as needed
- Manage the company email system (Zoho) and communicate with various contacts as needed
- Maintain the company CRM system (also Zoho) and add or update records as needed
- Update and maintain the company electronic file system (all records are stored electronically)
- Enter other accounting into Quickbooks and handle other accounting tasks (bank reconciliation, etc...)
- Provide administrative support to the owner of the company (schedules, reports, etc...)

Skills and Qualifications Required *
- Honest, professional, organized, independent, and reliable
- Detail Oriented and Intelligent with common sense
- Excellent spoken and written English communication skills
- Experience with Quickbooks (2-3 years preferred)
- Experience with Zoho email and CRM (1-2 years preferred)
- Virtual/personal assistance experience a bonus but not required
- SEO/Web experience an added bonus but not required
- At least 3 years of work experience, including some order processing experience
- Must have dedicated quiet work environment and a good internet connection
- Prefer someone who will work exclusively for us
- Willing to work Pacific (California/Nevada) timezone (some flexibility in actual schedule)