Transaction Coordinator

We are looking for a self-motivated, detail-oriented, team player to join our Real Estate team! The Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. They realize their #1 priority it to provide exceptional customer service throughout the entire closing process to not only our clients but also to all parties involved. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator must be adaptable to change and be solutions oriented. He/She will manage the entire contract to-close process efficiently and effectively to ensure all transactions close on time, with little or no hassle to clients and third parties. This individual must provide a “can-do” attitude and will demonstrate initiative in ---------- SENTIAL DUTIES AND RESPONSIBILITIES
Act as liaison between real estate agents, clients, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
Maintain accurate and compliant files for all transactions
Understand the contracts in order to summarize all important terms, conditions, and contingency dates
Communicate with the agent weekly throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, ---------- municate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process
Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties (Agents to provide verbiage)
Be the first point of contact/resource for all questions that arise throughout the closing process in regards to documents from the agent (and client, lenders, other transaction coordinators/Realtors, etc.)
Stay in good communication with the agent if any issues arise that they need to handle or negotiate

COMMUNICATIONS/INTERACTIONS
Coordinate closing date, time, and location and notify all parties • Notify client about utility accounts to set up/cancel
Draft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing
Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing
Close out the file after the closing including double-checking the file, making an electronic copy of the HUD, and processing the check. Add closed file to Skyslope