Virtual Assistant for Australian Company FULL TIME PERMANENT position

Job description: Presentation of business proposals, Business Transcription, Powerpoint, Spreadsheets, Email Customer Service, Internet Research, arranging travel. Scripting skills will be highly regarded (proposals, newsletters).

Salary : Starting at around 12,000 to 17,000 PHP pm depending upon experience.

Australian Sales Manager for a medium sized international technology company seeks a smart, efficient, energetic virtual assistant in a permanent, full time role to help him and his team to prepare commercial proposals and presentations, arrange travel and meetings, undertake admin tasks and generally build the business. You will need to have excellent written and spoken English.

Typical tasks will include:
a) Business Transcription : Typing up notes and documents from emailed voice files or from scanned handwritten notes
b) MS Word Proposal Presentation – Formatting MS Word documents from different authors into a pre-agreed common standard of presentation. (headers, font, layout, numbering etc)
c) Typing up notes in Powerpoint from scanned handwritten notes
d) Producing smart, modern and effective Powerpoint presentations
e) Creating professional, modern graphics to enhance key points in Powerpoint presentations and MS Word documents
f) Transcribing Client Requirement Specifications from PDF or Word documents into Excel so that other team members can undertake Clause by Clause analysis and commentary
g) Arranging foreign language translations of
a. client requirements into English
b. Our commercial proposals into client language (usually Chinese, Spanish, Portuguese).
This will mean managing on-line translation services
h) Supporting my expense submissions, by transferring Amex statements to an excel format and taking scanned receipts extracting the key data and submitting them into excel
i) Maintaining customer databases in MS Outlook Contacts by entering data from new (scanned) business cards, updating information for existing contacts etc
j) Market Research – checking 2 or 3 daily / weekly email reports to identify potential business opportunities
k) Other Internet research include assessing new opportunities and markets, researching competition, finding appropriate contact points in new target customers via Linked In
l) Travel Research and booking : Finding and reserving hotels, researching flight options , directing company travel agent to make bookings, arranging car hire, re-arranging travel whilst I am overseas
m) Arranging meetings (largely internal)

Nice to have

n) Writing company news letters, updating news on website. This would require experience of professional script writing
o) Spanish language skills
p) Chinese language skills
You must have:
1. Exceptional written and spoken English.
2. your own computer with High Speed Broadband connection
3. Excellent use of MS Office 2010 (Word, Powerpoint, Excel, Outlook)
4. Ability to communicate via Skype
5. Your own mobile phone
Nice to have
1. Ability to communicate via Apple Facetime
Ability to work average of 30 hours per week, but able to increase to 40 hours or more when we have urgent deadlines (say 6x pa)
Normal business hours would ideally match Adelaide, South Australia
Ideally you would have some flexibility to sometimes work outside normal business hours eg to support my travel re-arrangements when I am overseas

To Apply please send me an email to me at Steven.langley@sydac.com.au explaining why you would be a great Virtual Assistant to me.
Please include your resume and examples of your work