Commercial Real Estate Virtual Assistant

Responsibilities include but not limited to handling phone calls, maintaining calendars, scheduling meetings/phone calls, processing emails, managing inquiries, creating and distributing marketing plans/materials (postcards, flyers, broadcast emails, social media, etc.), database management and filing. In addition, he/she will review documents for grammar and punctuation as well as handle confidential personnel information/matters. He/she will assist with creation of proposals, marketing, management of properties under contract as well as escrow management and assistance with closing process.
Qualifications
· Excellent verbal and written communication skills
· Ability to effectively interact with team members and clients
· Extraordinary attention to detail
· Excellent organizational and problem-solving skills
· Basic project management, editing, and writing skills (required)
· Must have minimum of 2 – 5 years of experience in an administrative support role
· Experience proofreading documents for spelling, punctuation and grammar
· Must have a solid grasp of fundamental concepts of print and graphic design principles
· Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Responsibilities Include (but not limited to):
· Marketing duties
· Database Management
· Internet / Property Research
· Creative writing
· Social media management
· Design and create marketing material for the new property listings, property closings
· Posting properties for sale on group's website and external marketing websites
· Updating group's website/website maintenance
· Follow up with buyer and seller during the due diligence period obtaining necessary documents and signatures
· Brokerage support, including proofing and editing marketing packages for superior quality in adherence to the M&M editorial style guide
· Assist with local public relations activities including press releases
· Coordinate distribution of new listings by email
· Track status and required action for active listings
· Maintain files for pending proposals and closed listings