Project Coordinator / Admin Coordinator / Social Media Management

WE ARE...
A multinational organization with roots in Chicago, USA and Doha, Qatar run by Americans and extremely Kabayan-friendly (most our team hails from Philippines). We run a digital marketing agency and a merchant bank, which involves very high-level communication requirements and very strong organizational skills. We are deal makers and are always keeping projects moving and our clients informed. The successful candidate will be a very important part of this.

ARE YOU THE ONE? You could be, if...
You have, at a minimum, a bachelors degree in marketing, communications, management or IT (or some similar equivalent). You are a highly motivated and exceptional team member with lots of leadership potential. You know how to communicate beautifully in written and spoken English. You pay a lot of attention to detail. You have good knowledge and some experience in marketing, social media, and possibly sales. You’ve mastered how to use a computer, how to use Power point, conduct web research, and write business emails. You’ve managed or coordinated projects before and know how to coordinate the moving pieces of a team to get things done. You are highly accessible during your work hours, available via web cam, live chat, WhatsApp, phone, and email. You’re a lot of fun to be around and your work is considered a very important part of you and your identity.

A DESCRIPTION OF THE TYPE OF TASKS YOU'LL BE DOING (TRAINING IS PROVIDED WHERE NEEDED)

*Media & PR
Media monitoring for specific events
Write press releases if given key talking points
Assist in development of website media rooms for our clients (content/design advisory)

*Project Management
Manage all policies, procedures, planning, and follow-up for our projects
Help team populate our project management and CRM tool, Bitrix24, with project steps and roles & responsibilities
Keep track of and help move along at least 10 projects, all in Bitrix 24
Generate daily high-level report that highlights any missed project deadlines
Build and maintain project, travel, meeting, and conference call calendar for group
Ensure we are getting the most out of the lead generation / crm capabilities of Bitrix24
Produce a weekly summary report of activities completed, pending, red flags

*Lead Generation / CRM
LinkedIn data mining using our founder’s 12k+ follower LinkedIn account or other accounts to find leads for:
Media Buying (in Middle East)
Renewable Energy planning (South Asia to Africa)
Cyber Security (South Asia to Africa)
GTL technology (South Asia to Africa)
Industrial Water Filtration (Worldwide)
Build approved written and voice-call interactions between us and our prospects
Develop interactions to a point where you can determine they are hot-warm-cold leads
Schedule warm or hot leads to a senior level interaction with members of our team
Ensure we are getting the most out of the lead generation / crm sections of Bitrix24

*Content Creation
Audit social media content created by our existing team; recommend improvements
Create original social media content for our clients
Conduct training for team on new social content ideas/tools to drive greater performance
Ensure we are getting the most out of the functionality of our social media management tool, ----------

*Agency Operations
Serve as primary client success coordinator
Prepare and send basic account correspondence for (invoices, NDAs, agreements, etc.)

SOME USEFUL INFO:
*Work Hours
12pm to 10pm Monday to Thursday (including 90 minute break)
2pm to 7pm Friday (including 30 minute break)
2pm to 7pm Saturday (including 30 minute break)
3pm to 11pm Sunday (including 1 hour break)

*Benefits
13th Month Bonus
15 Days vacation a year + public holidays
1 birthday floating holiday
5 days sick leave and 3 days bereavement leave per annum

*Restrictions
Staff must be fully dedicated to the role and may not accept outside freelancing, unless approved in writing by employer
Team member must be lots of fun to work with and must have a positive and productive mindset in everything they do.