Dynamic Virtual Assistant & Project Manager

Application Process
? This is a very important hiring decision for me and I am willing to pay well for the right candidate. I have taken a lot of effort to explain it thoroughly so we can both determine if it will be a good fit.
? After reading the below, if you are interested please send the following to ----------
? Shoot a 1 minute or less video of yourself explaining why you would be a fit for the role and include it with your submission.
? Along with the video link, submit a cover letter about why you are interested in 400 words or less along with your resume. Also include any applicable links to social media sites, LinkedIn or other online profile, personal website, DISC results or any other information you feel would be helpful.

General Job Description
? I am looking for more than just a virtual assistant to conduct administrative tasks.
? I am seeking a virtual employee/project manager to help realize the vision of my company through efficient and proactive task prioritization and execution with outstanding communication.
? I need an individual who will bring organization, structure and prioritization to the company so that I can spend my time focusing on strategic tasks to grow and diversify my companies. I am looking for someone who can systematize different aspects of my companies so that certain actions just happen on a regular basis.
? You will complete direct tasks for the CEO, and may be asked to work with my operations manager and a team of freelancers to execute additional tasks in their specialty.
? The primary tasks will be managing my emails and scheduling calendar appointments. I own and run several companies and organizations, so my inbox can get overwhelming for me.
? I am willing to invest in your personal and professional development with training and exposure to my business structure to help strengthen your skills an individual and as a VA.

About the Company
Company Name: The Sable Lion Companies

The Sable Lion Companies is a group made up of several organizations all in the security industry. They range from a brand new company getting off the ground called The Cyber List which is a tool for pairing and educating security providers and non-technical business leaders to a not-for-profit called Control System Cyber Security Association International (CS2AI) which is dedicated to the growth and expansion of local and global networking opportunities and professional development for everyone involved in the Control System Cyber Security field.

I also have a consulting company that goes by the name Sable Lion as well as a growing demand for my professional speaking offerings as a part of ---------- .

About Me
? Video Intro: Click Here (This position will start as Part-Time at first with the possibility of moving to a Full-Time position.)
? You can see my full bio via the link below to ---------- , but here are a few applicable highlights:
? Very committed to my family including my wife who is also an entrepreneur and great mother to my two boys (6 and 11).
? Lifetime entrepreneur having started several companies in different industries
? Very effective communicator and detail-oriented
? Member of the Global Entrepreneurs’ Organization and serve on the Board of the Atlanta Chapter.
? I am an avid scuba diver as well as being involved in scouting. I believe that adventure is key to life and I work to embody that across my businesses as well as in the outdoors.
? I do a lot of speaking as part of my business and I’m continually adding to the presence and content of ----------


Technology and Communication Platforms We Will Use
**Note: I am open to exploring alternative recommendations but these are the current solutions I have found to be effective and using currently. No worries, you will receive training on all of these.
? Project Management - www.basecamp.com
? Video Meetings - www.gotomeeting.com
? Screen Sharing - www.gotomeeting.com and www.gotowebinar.com
? Password Management - www.lastpass.com
? Communication - Email hosted by Google
? Communication - www.skype.com
? Communication - www.Screencastomatic.com (Screencasting)
? File Management - Google Docs, Dropbox & Basecamp

How We Will Communicate
? Weekly video meetings or conference calls with myself and/or my operations manager for 45-60 mins to plan the week
? Day to day communication primarily via chat and email/text/calls as needed
? Basecamp will be used to create and manage all tasks
? Weekly/Daily written report to be provided of work accomplished

Basic Requirements
? Time Commitment
? 20+ hours per week (could work up to 40+ hours a week)

? Experience
? 4+ years experience as a Virtual Assistant and/or Project Manager serving high-performing, fast-paced entrepreneurs and/or business owners

? Skills and Technical Knowledge
? Ideally, you are project management certified
? Highly fluent in using Fiverr, Upwork, and similar platforms to secure freelance talent as needed
? Fluent and ideally certified (if applicable) in all technology and communication platforms outlined above

? Mentality and Personality Approach to Work
? Highly organized and detail-oriented
? Enjoy a high-paced, multitasking environment to move many initiatives forward at the same time
? Outstanding communicator
? VERY proactive thinker
? Passionate learner of all new things in productivity, marketing/sales technology


Examples of Tasks You Will Possibly Execute Directly
NOTE: I am completely fine to also consider finding other VA’s or freelancers you can oversee to execute some of these tasks versus doing them directly
1. Drive overall calendar, task management and timeline of CEO
2. Create playbook in Google Docs for entire job role and processes including org chart of roles for handoff should VA not continue in the role
3. Research viability of new business ideas and complete financial forecast using template or leverage freelancer
4. Email management of CEO account and also email from own account
5. Appointment setting
6. Workshop and speaking engagement follow-up with coordinators to get over bio, description, etc information to promote the event
7. Internal marketing strategic planning and execution
8. Develop and execute an internal marketing plan
9. Evaluate and rollout new marketing tools
10. Create or modify PowerPoint slides for presentations/workshops
11. Evaluate new exposure channels
12. Update online course content and videos
13. Swag printing
14. Vetting of new leads
15. Coordinate details of speaking engagements
16. Create agendas for meetings with prospects
17. Posting press releases on prlog.org and distribution to other media contacts
18. Research and vetting of new freelancers for new skill sets and train them
19. Direct phone and email Interface with Clients and coordinate execution of tasks with freelancers
20. Expense tracking for reimbursements
21. Attend webinars, read books, review videos and take summary notes
22. Personal research and tasks - plan trips, research topics, organize photos
23. Pay bills as needed
24. Online ordering of items - Amazon, etc.
25. Final pass review of written content for final approval - blogs, press releases, etc.
26. Send follow up automated handwritten letters from Thankster, etc.
27. Stay in touch with people falling off the radar to ask how I can help


Training - How I Will Support You
NOTE: I have access to training courses (and some additional ones in the future) that I will ask you to complete to add to or expand your skill sets. They do not have to be done prior to starting our work together but we will develop a plan for you to complete them soon into the engagement. For other areas (i.e. Email management) I have written protocols I will share with you.
? Outsourcing Wizard training
? Infusionsoft online training and protocols
? Google Docs protocols
? Review existing chat channels
? Review “sent” email
? Review all prior events in Calendar to see meeting patterns
? Email management protocol