Executive Assistant for Dream Job

Hi there! My name is Nick Valke, I run S440 Ventures, a quickly growing gym & fitness business in Austin, TX with my two business partners. We love what we do, but need some help in the form of an AMAZING executive assistant.

We are looking for someone to help manage the details of our business day to day, and a few personal tasks as well. This is an amazing opportunity to work with three driven, yet fun-loving entrepreneurs. You will be making a MAJOR impact on our lives (helping give some sanity and space back :) ), while being constantly challenged and learning a lot. You’ll be given freedom and flexibility.

We’re looking for an organized, reliable, jack-of-all trades who is proactive and always a text message away and loves bringing peace, organization and happiness to others’ lives.

Do you love:
Taking Action (instead of waiting to be told what to do)?
Being a vital asset, not just a “cog” in a machine?
Having autonomy to make improvements without needing bureaucratic approval?
Constantly learning new things and being challenged?
Working under pressure and with fast turn-arounds?
Empathizing and making others happy?
Doing fast research and summarizing information quickly?
Managing calendars and inboxes?
Organization, details and deadlines?

If you’re screaming “that’s me!” then keep reading..
We founded S440 in 2019 and the company has been quickly growing. We’re on a mission to help others improve their quality of life and level of fitness, while also helping our community.
As an online brand in the pet health/nutrition space, we’re passionate about serving our customers and their fur babies. Our goal is to help 10 million dogs by 2024. With an audacious goal like that, we need to hire an amazing executive and personal assistant - that could be you :)
This position will be full time, and will be done remote (you’ll need to come to our office a few times per month). You must be very flexible on hours; ie we might need to text you around dinner time asking to help make a last-minute reservation, or on weekends with a pressing travel issue.

The winning applicant (possibly you?) must absolutely have the following:
- 5 Years Executive/Personal Assistant Experience
- Experience hiring others


The winning applicant (possibly you?) must absolutely have the following characteristics:
- Very detail-oriented
- Deadline-driven and goal focused
- Go-getter: takes action and does what is needed without being told
- Persistent: always finds a way around obstacles
- Trustworthy
- Able to juggle many different tasks
- Tech-comfortable
- Expert communicator: flawless written/spoken English, adept conversationalist
- Able to problem solve, and figure things out by yourself with little to no hand-holding
- Proficient and responsive at email and text messaging
- Comfortable logging details in spreadsheets.
- Comfortable doing minor calculations/computations
- Trustworthy, communicative and reliable; a leader but able to work well with others
-Opinionated: can help us say “no” to things


And here are some examples of the work you’ll be doing:

Executive Tasks
-Help hire new S440 employees
-Miscellaneous business tasks (ie research, one-off tasks that fall between departments)
-Coordinating meetings and managing calendar
-Triage email inbox, responding to some emails
-Set up company events
-Assist with company mail/errands
-Occasionally taking meeting notes

Personal Tasks
-Managing personal/social calendars
-Various research assignments
-Booking travel reservations


Timeline:
- Starting as soon as I find a qualified applicant; the next few weeks would be nice, although I'm not going to rush the process. I need the right person in this position
- If you stand out from the candidates, I’ll give you some various paid tasks to do as a trial.
- If you do well, we’ll bring you on for a full 60-day trial; if we like each other we'll continue


If you're interested, please email me a 1-2 page letter telling me why you would be good for this ---------- nd it to ---------- with the exact subject line “Executive/Personal Assistant Application”.