Executive/Personal Assistant

We're looking for someone with a proactive attitude and strong communication skills to reach out to some key organisations to organise some meetings for our Managing Director. We're an investment firm based in Australia so knowledge of the financial services industry is helpful but not essential.

Whilst we are initially looking to hire someone for a month to really focus on the below two tasks, if we find the right individual, then we would be keen to hire you on a part-time basis for ongoing similar administrative/calendar management/event planning work.

Task 1 - Obtaining Meetings with Organisations
We have a list of approximately 20-30 or so organisations/key reputable individuals we want to reach out to and arrange a meeting with. There are two objectives of the meeting:
- to consider the organisation for investment opportunities (ie. we as an investment firm may want to invest in the company)
- to interview the organisation's founder to understand how the organisation started and it's journey

These organisations are based either in Australia or in the USA.

We will require you to be resourceful and research the right person to contact in the organisation and to try to arrange a meeting based on the calendar availability we will share with you.

We do not have existing relationships with these organisations so the key parts of your tasks are to:
1. Research and identify who the appropriate contact person is
2. Get in touch with the contact of the organisation
3. Introduce our firm and explain that we are seeking to meet with them
4. Lock in a meeting date and time for us to meet with the person
5. Confirm these via calendar invitations.

Task 2 - Organising Event Attendance
There are a number of key state and national industry organisations relevant to our organisation that we aim to contribute to by having our Managing Director attend and speak at their events. This is a key marketing initiative for us. We will require you to:

1. Based on the industry organisations we advise you of, get in contact with the event program organisers.
2. Introduce our firm and MD and pitch what our contribution could be to their particular events.
3. Lock in speaking engagement for our MD on their event programs.
4. Confirm these via a calendar invite.
5. Identify any similar events and arrange the same.