Administrative/Executive Assistant

Hello and Welcome to Team Virtuoso!

Our company is based in California, and we are one of the fastest growing Amazon FBA businesses in the world. We are seeking someone to add to our team who can help us continue our rapid growth and help elevate our team to the next level. If you are an awesome person who is ready to work hard in order to achieve something amazing, then this your chance to get in on the ground floor of an incredible opportunity.

Primarily, this position will consist of administrative tasks performed on a day to day basis on behalf of the company and our CEO. You will be working closely with our CEO as his executive assistant and will play a very important role in the team; making sure that no detail is overlooked, making sure that our team is hitting our goals, and making sure that we are well organized and that our operation continues to run smoothly. While your responsibilities will be focused mainly on the needs of our CEO, we will also provide you training on how the business operates in order to increase your understanding and versatility as a team member. Things change quickly at our company as we adapt to an ever-changing marketplace, and you are guaranteed to learn a great deal while working with Team Virtuoso. Working with us, you will gain a specialized skill set that will benefit you for years to come.

We are looking for someone who can see and understand our organization/operations at a high level who is also a team player willing to be the "glue" that holds everything together for us. Ideally, we would like to form a full-time long term working relationships that lasts for years, but we typically start new hires on a trial basis to make sure that it is a good fit for each of us.

Your job responsibilities will include:

Checking and managing our email inbox on a regular basis and writing replies when necessary
Checking and managing our CRM tool, scheduling appointments for follow ups, and sending emails to suppliers when necessary
Checking and managing our Amazon Seller Central Account
Communicating with various team members
Making sure that our CEO's personal to do list is being completed each day--You will be responsible for completing every item on the list that does not require his personal attention., and you will be required to make sure that he completes each item on this list that does require his attention in a timely manner
"Babysitting" our CEO by attending virtual meetings with him and video conferencing with him during "Work Blocks" to maximize productivity
Managing the company calendar
Acting as his gatekeeper
Managing social media accounts
Handling Logistics for purchases
Web Research
Client Relations
Customer Support
Making Travel Arrangements
Random Tasks to free up our CEO’s time
Discretion
Protecting Private Information and Company Secrets


Key Qualities Required:

Trust Worthy
Hard working
Loyal
POSITIVE ATTITUDE
Team Player
Well organized
Intelligent/Quick Learner
Self Starter
Capable of learning new things quickly from video tutorials
Action Taker
Detail Oriented
Adaptable
Capable of working on California Time
Consistent
Excellent written and spoken English
Excellent interpersonal communication skills
Goal oriented
Good Listener
Good Researcher
Good Problem Solver (Solution Oriented)
Self Motivated
Type A
Access to high speed internet on a daily basis
Laptop
Smartphone


Key Skills Desired (Optional):

Social Media Management is a HUGE PLUS
Google Suite (docs, sheets, calendar, drive, etc.)
Hubspot
Trello
Slack
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Zoom



In order to apply, please complete the following tasks. (Applicants who have not successfully completed all of the tasks will not be scheduled for an interview)

Task 1: Identify all of the typos in this job description and tell me what they are. Email you're list to ---------- the subject and the first line of the email “Yippidy Doo Dah Day!!!”. You can include your work experience and resume in the email if you wish.

Task 2: Create a short video on your laptop or smartphone where you introduce yourself and tell me why you think you would be a good fit for the job. The video should be no more than one minute long, and can be informal. We just want to see your personality--that is more important than your resume to us.

Task 3: Send that video as an attachment to the email from task 1 or request a phone number to send it to if you would prefer to text.


Thank you for your time and consideration! We look forward to hearing from you soon.

Sincerely,
Team Virtuoso