Executive Assistant VA with Project Management Experience

How would you like to have a flexible schedule where you can work from home?
How would you like to have one company to work for rather than dealing with multiple companies?
How would you like to have consistent work?

If this sounds something you are interested in, then you should become our next Executive Assistant!

Here are the responsibilities for this role:

-Screen and direct emails and distribute correspondence reviewing, responding and/or routing incoming communications to the appropriate department or person.
-Determine priority and respond appropriately.
-Make recommendations regarding appropriate action and follow-up.

- Act on behalf of the CEO & CCO when they are out of the office/traveling by managing email inbox.

- In your cover letter for your application say the following at the very beginning. "I love Dallas, Texas"

- Bringing in the right stakeholders to help move items forward when CEO away from email.

- Strategic calendar management across multiple time zones navigating consistent change of priorities. Coordinating meetings with others.

- Attend all company meetings for the purpose of recording, preparing and distributing minutes and reports; processes a considerable amount of confidential and sensitive information in support of administrative activities, and serves as the primary liaison for executive and other senior management ---------- cluding:
- Drafting meeting agendas. (Sending agenda to CEO for review & input 48 hours prior to meetings)
- Sending meeting reminders with agenda. (formal agenda sent to attendees 24 hours in advance)
- Writing and distributing comprehensive minutes and action points to all members post meeting.
(Sent within 4 hours of meeting conclusion.)

- Create project management system to manage and supervise applicable support staff, plans and oversee projects being worked on; establishes goals and monitors progress to ensure goals are met, ensures all work is completed in a timely manner and reviews completed work.

- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executives, including those of a sensitive or confidential nature. Assists in determining an appropriate course of action or response.

- Maintain & provide weekly reports that reflect the status of each project as directed by the CEO.

To Formally Apply for this job please complete the following online assessment that will measure your VA abilities: ----------

Once the assessment is completed, send me an email to ---------- with the subject line "I love Dallas, Texas". In the body of the email tell me why you are the best candidate for this job.