Accountant

1 - 2 years experience in Accountanting
OR
Recent Graduate in Accounting

Looking for: Accountant
• Work From Home
• Work for a US based Information Technology company

This work Shift is day time (Eastern Standard Time - EST or EDT time zone).

This is a remote, FULL-TIME position, where you can apply your skills and hone new ones – our company develops and trains!

If you are an “A – Player” who wants to be part of a cutting edge technical team, who handles meaningful work, with no commute, you will LOVE this opportunity.

How to apply:
Please send your updated resume, and an authentic cover letter explaining why you are the Accountant we are looking for to: ----------

Subject Line: Accounant candidate


PEASE READ BELOW FOR DETAILS on Job Description, Tasks and Requirements.
Job title: Accountant / Bookkeeper

Reports to: Finance Manager
Job Description overview:
• This role requires 50% Accountant work and 50% Bookkeeping work.

This role is Full-time.

Knowledge - Education, certifications, courses, training, and experience
Required:
• Accountant Degree required (new / recent graduates welcome!)
• 1 – 2 years knowledge in Quick Books and QuickBooks online.

Preferred:
• Experience Managing Accounts Payable
• Experience with Expense Management
• Experience Tracking Payroll
• Experience with Accounts Receivable
• Experience with Banking
• Experience Reporting – weekly & Monthly
• Experience with Month End Close
• Experience with Sales Tax (as required: CT, NJ, NY, PA, DC and CA)
• Experience following Generally Accepted Account Practices (GAAP)
• Experience Balancing Books
• Experience with Annual Budgeting* (*Quick Books needs to be configured for budgeting – separate project)
• Experience with Expensify* (Migrate from Expensify to QuickBooks Expenses – separate project)

Beneficial:
• QuickBooks Pro Advisor Certification

Capability - Abilities, Skills, and Competencies:
Required:
• Exceed at Confidentiality* (*must be willing to sign NDA)
• Excellent Communication in Business English
• Must be willing to speak to Clients Directly

Preferred:
• Ability to Sync QuickBooks online in ConnectWise using Mobius (willing to train in Connect Wise)
• Ability to take ownership and improve Accounting Procedures & Processes – Ongoing Responsibility
• Ability to update Accounting Operational Procedure Documents – ongoing and as needed
• Ability to Balance Books between Connect Wise and QuickBooks (willing to train in Connect Wise)
• Detailed
• Organized
• Proven Ability to Follow – through to completion
• Self – Motivated, responds appropriately when sense of urgency is required
• Professional
• Reliable
• Ability to meet Federal and State filing Deadlines
• Proficient
• Independent Problem Solver
• Communicative – asks questions, when restructuring of priorities is needed


• Mathematical Ability:
Work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Apply concepts such as fractions, percentages, ratios and proportions to practical situations.

• Education/Experience:
Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

• Language Ability:
Read, analyze and interpret business, professional, technical or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers and the public.

• Reasoning Ability:
Define problems, collect data, establish facts and draw valid ---------- erpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Beneficial:
• Business Analytics

Work – General - Job Roles and Responsibilities:
Job Role: Accounting, Bookkeeping
Responsibilities:

Required:
Ensure the below tasks are completed in a timely manner, with accuracy

Beneficial:
Self-initiative for improving or developing new processes

Work – Detail - Job Duties and Tasks (but not limited to)
Required:
Tasks: Assist with OR Handle the items below independently

Accounts Payable – what we pay out
• Adding a new Vendor
• Vendor Invoices with time in ConnectWise
• Import Cost of Goods Sold bills to QuickBooks
• Reconcile to Ingram Micro website
• Reconcile to Tech Data website
• Enter Ingram Micro, Tech Data, and Arbitech Credits
• Update Ingram Micro, Tech Data and Arbitech Invoice and Due Dates
• Enter Bills in QuickBooks
• Record Payments made through TransferWise to Philippine Contractors
• Adding a new Payee in Chase Online Bill Pay
• Schedule Chase Bill Payments and ACH Payments
• Record Chase Bill Payments in QBO
• Repeating Payments in Chase Online Bill Pay
• Schedule Chase Ink Payment
• Schedule AMEX Payment
• Schedule Ingram Micro payments on website
• Schedule Tech Data payments on website
• Print Vendor Balance Details and Pending Payments
• Review Payments
• Approve Chase Payments
• PO Batching from CW to QB
• PO Processing in CW
o POs are to be matched with invoice
o If there is an invoice and NO PO – Call Manager and Escalate
o If Invoice and PO Match, then Batch
o If invoice and PO do not match – Call Manager and Escalate

Expense Management
• Exporting Expensify
• Sync QBO in Expensify
• Finding your Expensify reports in QuickBooks Online
• Notes for Expensify QBO integration:
• Linking your company cards in Expensify to credit card accounts in QBO
• Exporting company card charges from Expensify to credit card accounts in QBO
• Paying Approved Expense Reports
• Export from Expensify to QuickBooks Online

Payroll
• Review Payroll Reports from Insperity
• Record Payroll in QuickBooks
• Review and Submit Overseas Payroll

Accounts Receivable – what we collect
• Import Customer Invoices from Mobius
• Chase Lockbox Payments & Matching Deposits in QuickBooks Online
• Recording Payments & Make Deposits in QuickBooks Online
• Run Payment Sync in Mobius
• Work with Clients to provide all financial forms and INFO (ex W9, Credit Card payment etc.)
• Send A / R to clients
• Collections

Banking
• Download Chase Operating
• Download Chase Ink
• Allocate Funding Circle Payment
• American Express Credit Cards

Weekly Reporting
• Update Contractor Hours workbook
• Run Vendor Balance Detail report
• Prepare Weekly Bills to Be Paid Report
• Prepare Uncategorized Items Report
• Weekly Report P&L Credit Card Transactions and P&L Detail
• Update Cash Forecast Report

Month End Close
• Reconcile Chase Operating 8865
• Reconcile Chase Savings 0465
• Reconcile Chase PMP 5589
• Reconcile Chase PMP 5753
• Reconcile Chase Ink credit card
• Reconcile AMEX credit card
• Download & Reconcile American Express Gold 25000
• Download & Reconcile American Express Silver 22009
• Reconcile Chase Line of Credit – 5002
• Reconcile Funding Circle
• Review Uncleared Bank & Credit Card Transactions
• Fixed Assets
• Reconcile month income in QuickBooks with ConnectWise
• Reclass Balances
• Review P&L
• Prepare Month End Checklist
• Review & Update Distribution Report
• Update Info Compass Workbook
• Review Month End Checklist
• Lock Down QuickBooks
• Preparing the Management Report Package
• Create KPI Report
• Review Month End Reports and Send
• Financial Review Call

Sales Tax
• Run the Sales Tax Liability report around the 10th of the month
• State of Connecticut Dept. of Revenue - Quarterly
• State Board of Equalization – CA 47
• New Jersey Dept. of Revenue – Due 20th (schedule by 19th)
• NYS Sales Tax – Overview – Part monthly/quarterly
• NYS Sales Tax – Sales and Use Tax Return for Part-Quarterly (Monthly) Filers: Form ST-809
• NY Sales and Use Tax - Form ST-810 Quarterly Sales and Use Tax Return for Part-Q
• District of Columbia Sales Tax
• PA Department of Revenue
• Record Sales Tax Payment in QuickBooks

Accounting Policy
• Document Retention Policy

Invoicing
• Create invoices and Send ALL Invoices
o Product
o Agreement
o Services / Time Invoices
o Credit Memo
o Down Payment
o Misc.
o Apply Discounts
o Apply interest

• Lead monthly CSA invoicing calls
• Create all Client Agreements
• Unbatched and batched invoices – Mobius

Briefing – status update -- Send to Managers
• Invoice Briefing
o Unclosed, Weekly
o Product, Daily
• PO Status Update, Daily
• PO Batching, Daily
• Collections, Weekly
• Unclosed Invoices, Weekly

Weekly Time Capture

Finance Briefings
• Daily Briefing - Deposits
• Daily email to Finance Manager on deposits in Chase and Lockbox for the day
• Daily briefing - A/ R
• Daily email with A/ R report to Finance Manager
• Daily mobius payment sync
• Expenses processed
• Bank download and batch to CW

Type: Cornerstone Full-time Overseas Consultant

Employees - Measured Performance - Scorecard:
• Required:
o Sending daily reports daily
o Sending weekly reports weekly
o Completing tasks in a timely manner
o Attending Weekly Comms



This is a Full-time position. Approx. 40 hours a week