Legal Personal Assistant

To assist one lawyer and one bookkeeper with their email, what we refer to as email triage. and entering documents received and sent out into our practice management system. Also performing other tasks usually expected of an executive personal assistant such as calendar organising/planning and bringing urgent tasks to attention.

Excellent English skills, both written and verbal, are a requirement. We are a Australian law firm.

Tasks
Skype meeting 8-8:30amam each morning.
Primary contact with Lawyer is through Skype/Skype messenger/email.
Daily Tasks
Emails
Replying to management emails if possible, otherwise deferring (and moving from inbox to folder) to ask what to do when meeting with Partner.
Forwarding client related emails to appropriate assistant if they have not been Cc'd in: if possible then tasking assistant to prepare response or documents.
Placing return calls into tasks
Costing emails
Importing documents into our practice management system and costing them.
Calendar
reporting first thing- what's on / tasks to be done/ asking whether you can assist
Checking in advance to see conflicts.
Organising Appointments with clients as requested
Making sure other staff have appropriate appointments in their calendar

Please send applications to Sebastian.hill@boylanlawyers.com.au