Executive Assistant - Real Estate

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TYPE OF WORK

Full Time

SALARY

500

ID PROOF

70

DATE POSTED

Nov 10, 2019

JOB OVERVIEW

Rare opportunity to get paid to learn multiple sectors in real estate. We currently own a few different growing real estate companies, have ownership responsibilities and oversee anywhere from 30-75 maintenance/rehab projects on a regular basis. In addition, we are excited to add real estate sales to the list of services in the near future.

With this said, we are looking for a full-time assistant that will work with an owner directly. This person will often times work side by side with an owner... be on job sites... or whatever is needed to ensure the work is completed on time and to our standards. This person must have a strong background in maintenance coordination, administrative experience and have an understanding of bookkeeping. If you have the background required and want to work in many aspects of real estate, property management and construction... this is the job for you. Career advancement opportunities will arise for the right candidate. Please read the responsibilities and required skills carefully before applying.

Responsibilities typically include but are not limited to:
- Acting as a first point of contact via phone, text and email
- Often controlling and limiting access to the manager
- Managing and creating multiple schedules
- Organizing meetings and appointments with follow-up
- Documentation preparation for different meeting types
- Responsible for a variety of tasks related to maintaining and improving single family and multi-family properties
- Oversee and verify the work of other employees
- Identify and contract with vendors to provide the services
- Improve work force productivity and work quality by anticipating/eliminating potential delays through planning and coordination of labor, parts, material and equipment access
- Creation of financial transactions including sending information to accounting with explanations from such source documents as invoices, cash receipts, and supplier invoices
- Bill pay and reconciling accounts to ensure their accuracy
- Must be willing to travel (most work is in Washington and Frederick County, MD as well as Berkeley County, WV)
- Must have reliable transportation.

Skills Required:
- Minimum of 2 years Maintenance Coordination Experience
- Minimum of 2 year Administrative Assistance Experience
- Excellent organizational, time and process management skills
- Exceptional Interpersonal and written communication skills
- Accuracy and attention to detail
- A calm and professional manner
- A flexible and adaptable approach to work
- The ability to use your own initiative
- Leadership capabilities

If you believe that you meet the requirements and skills required, please email me a 1 minute video explaining why you are the best candidate for this position. Please title the email “Executive Assistant”.

Tom Tinsley
tomtinsley@ecreg.com

SKILL SUMMARY
Professional Services
Real Estate Services
Office & Admin (Virtual Assistant)
Admin Assistant Personal Assistant
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