Virtual Executive Assistant

I am looking for a Virtual Executive Assistant to provide 20-30 hours of weekly administrative support to a US-based financial services professional.

As a Virtual Assistant, you will perform various administrative tasks, including email inbox management, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like G Suite and Skype .

Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

Responsibilities will include


Email Management/Filtering
Booking appointments with clients
Following up with clients/customers (sending thank you and other reminder emails)
Calendar Management
File Management (organizing files using Dropbox etc)
Database building (eg. updating email or contact lists on CRM)
General internet research
Hotel and Flight Booking
Transcription (transcribing voicemail, video or audio, podcasts etc.)
Taking minutes of meetings
Creating basic reports (reports on weekly tasks, deliverables, sales)
Manage and update Social Media Accounts

Requirements

Proven experience as a Virtual Assistant or relevant role
Familiarity with current technologies, like desktop sharing, cloud services and Asana project management tools
Experience with word-processing software and spreadsheets (e.g. MS Office)
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Excellent phone, email and instant messaging communication skills
Excellent time management skills
Solid organizational skills