Administrative Assistant

POSITION:

We're seeking a ?exible and hardworking individual. You will assist Adrian with all his administrative needs, in addition to offering back-end support for our client services.
Your work will take place remotely from your home.
We’re looking for a high-potential candidate that we can train and groom into a full-time position

YOU’RE GOOD AT:
working in a fast-paced environment
paying close attention to details
keeping things organized
communicating clearly and politely in written and verbal form
being resourceful and creative
helping people and being positive
being discreet
Excel, Google Sheets and Pages

BONUS SKILLS:
experience with luxury hospitality, services and clientele including travel and real-estate
knowledge/expertise of Bali including dining, hotels, activities, entertainment, attractions, etc.
experience with social-media management
Eye for aesthetics
well-traveled
sense of humor

JOB RESPONSIBILITIES:
Concierge Support: Assist with concierge-related requests including dining reservations, entertainment, luxury tours and excursions, special purchases, recreational activities, nightlife experiences, spa and beauty appointments, auto needs, medical services, referral research, errands and more.
Travel Support: Assist with booking travel-related requests, such as hotel accommodations, private aviation and chauffeured ---------- tate Management Support: Assist with sourcing and scheduling vetted, top-notch service providers (plumbers, electricians, I.T. technicians, landscapers, etc.) to swiftly address repairs and needs.
Hotel-in-a-Home Support: Regularly scout potential vacation rental properties for clients and maintain up-to-date online portfolio of properties. Coordinate with realtors and homeowners regarding availability, inspections and booking.
Document Updates: Assist with creating/updating client-facing documents for Azul Communities marketing collateral and “best of” lists (recommended dining,, shopping, museums, events, and professional referrals).
Bookings Management: Reconfirm details of daily bookings and itineraries with vendors and service providers to ensure a seamless experience every time.
Database Management: Update and organize internal databases such as CRM, task management, concierge software, Google Drive, etc.
Vacation Rental Listing Management: Manage listings for Airbnb, Luxury Retreats, Home Away, etc., updating pricing and details when requested and responding to prospective guest inquiries.
Payroll Support: Collect and manage contractor's W9's and onboard information into payroll ---------- voice Tracking: Manage accounts payable invoices, ensuring all invoices are received in a timely fashion and vendors are promptly paid with management approval.
Receipt Management: Ensure receipts are received for every company expense and organized digitally.
Contract Management: Ensure employees and contractors sign applicable contracts and file appropriately.
General Administrative & Office Duties: internal calendar management, appointment scheduling, inventory tracking, supply ordering, email communications and mail handling/shipping