Virtual Reporting, Invoicing and Bookkeeping Assistant

Atlanta Personal Chef Service is searching for a Virtual Assistant who is passionate about helping a small business operation with behind-the-scenes operational, invoicing, and bookkeeping support. In this role, your responsibilities will include preparing client invoices, reconciling credit card transactions and receipts for accuracy, running weekly operational reports, month-end bookkeeping tasks in QuickBooks, and providing other operational and administrative support as needed.
The team at Atlanta Personal Chef Service is looking for a sharp, organized, positive, scheduled, goal-oriented, business-minded, food-loving, team player to use his or her talent and energy to help our company thrive. Previous VA experience in small to medium sized business operations is a bonus. We have an eight-year company history, an awesome team, and a solid base of loyal clients in the Atlanta area. Learn more at ---------- , read our 5-star reviews on Google, and view our Instagram photos. This is our first engagement with a Virtual Assistant, and there is an opportunity for the role to expand upon a successful trial period.

You are the right fit for this role if you are organized, scheduled, analytical, detail-oriented, timely, have proficiency in written and spoken English, are experienced with Excel, Google Drive, and Quickbooks. Initially this position will report directly to the business owner to support the business owner and culinary team, but may in the future report to our Sales & Operations manager.

Responsibilities:
Reconciling all chef credit card transactions, ensuring proper documentation and receipts are present. In the case of errors, or missing receipts, you will need to reach out to the team member (via email) for them to correct their missing information or errors.
Preparing weekly service invoices in Google Drive
Reporting on weekly operational team metrics. Training videos will outline what needs to be done on a weekly, bi-weekly, and monthly basis.
Performing month-end Quickbooks tasks such as classifying deposits, payroll, and bank statement reconciliations
Set up and manage business apps for team success (Tsheets, Gmail accounts, Drive, Company credit cards, and more)
Assist and complete special projects as assigned that support the business owner and culinary team
Possible areas for future responsibilities:
Source possible chef candidates via LinkedIn, Facebook, and other job sites
Review chef resumes & engage in phone screen interviews
Additional opportunities as business needs evolve

Desired Traits, Skills & Requirements:
Written and spoken English proficiency
Proficiency in all Google Drive products (email, Sheets, Docs, Folders, etc)
Proficiency with Microsoft Excel
Proficiency with Quickbooks Desktop or Online
Ability to write simple excel formulas (if then, whatif, countif, etc) to capture needed operation data

Work Hours:
While the company office hours are 9 - 5pm EST, most work can be done outside of these times. The role will require a regular, scheduled hour on Tuesdays and Thursday to overlap with EST office hours for regular communication, feedback, and training (9am - 10am EST Tuesday and Thursday, for example). Most work deadlines will be by 8am ---------- pensation:
Initial 30 day trial period to determine this is the right fit on both sides. This position will begin at 15 hours per week and may evolve into more hours as needs grow. Competitive rates for reporting and admin tasks. Timeproof or other time tracking software will be used. Pay will be made every two weeks or as a monthly salary.
Applications:
Please apply with a brief video introduction (no longer than 5 minutes) including why you may be a good fit for this position. Also include references and testimonials of previous work, along with a portfolio of work if available. Include your desired hourly rate. Applications may also be submitted through VA job posting site platform.
Timeline:
We’ll receive applications until October 7, 2019. We’ll shortlist by October 9th and we’ll conduct the interviews between October 10th and October 16th. We hope to have the role filled by October 16th, with a start date no later than November 1st.

About Atlanta Personal Chef Service:
Atlanta Personal Chef Service is the preferred family dinner and in-home event catering provider for discerning families and individuals. Whether around the family dinner table or in an extravagant dining room, we create moments of dining luxury, personalized and presented by a team of talented, professionally-trained chefs who delight in sharing culinary excellence.
The value we create comes from the care we take to listen and attend to the culinary needs and desires or our clients, and the way we work together to satisfy those preferences, building relationships. We believe that food is incredibly personal. We nurture ongoing relationships and work to earn the trust of the individuals and families we serve. In doing so, we can understand not only their dietary values and dining preferences, but also those culinary touches that turn dinnertime into moments of delight and luxury. We plan to grow our team to serve more families and clients, and provide a stable culinary home to chefs looking for a sustainable alternative to the restaurant industry.