Virtual Assistant

Opportunity Description: Virtual Assistant

Application Process
After reading the below, if you are interested please send the following via email to ----------

• Shoot a 1 minute or less video of yourself explaining why you would be a fit for the role and include it with your submission.
• Along with the video link, submit a cover letter about why you are interested in 400 words or less along with your resume.
• Also include any applicable links to social media sites, LinkedIn or other online profiles, personal website, DISC results or any other information you feel would be helpful.

General Job Description
We are looking for a virtual assistant to conduct administrative tasks.
We are seeking a virtual assistant to help elevate the communication within and from our company.
We need an individual who will support the organization, structure, and prioritization of the company.
You will complete direct tasks for the team

About the Company
Company Name: Colling Media

Colling Media Core Values
Go The Extra Mile
Over-communicate
Humbly Confident
Always Improving
Results Driven
Do What We Say

Please visit ---------- and review all pages of the site to see the range of our services offered including strategic advisory, digital and traditional marketing services.

Technology and Communication Platforms We Use
Project Management - www.teamwork.com
Video Meetings - Google Hangouts
Screen Sharing - Google Hangouts
Password Management - 1Password
Quick Communication - Google Chat
Communication - G-Suite (Gmail, Google calendar, Google Docs, Sheets, and Hangouts)
Screen-Sharing Communication - www.Screencastomatic.com (Screencasting)
File Management - Google Docs
CRM and Marketing Automation - www.hubspot.com
Advertising Tools -
Google Analytics
Google Ads
Google Tag Manager

Facebook/Instagram

Facebook Business Manager
LinkedIn

Twitter
Snapchat
Programmatic

How We Will Communicate
Bi-Weekly video conference meetings for up to 1 to hour for same-page meeting with GM, Dir of Resources, and/or supporting team members
Day to day communication primarily via Google Chat (Hangout) and email/text/calls as needed
TeamWork will be used to create and manage all tasks
Weekly written report to be provided of work accomplished

Basic Requirements
Time Commitment
30+ hours per month

Experience
3+ years experience as a Virtual Assistant serving high-performing, fast-paced entrepreneurs and/or business owners

Skills and Technical Knowledge
Highly fluent in using Google Calendar, Outlook, Google Search, Gmail, Google Chat

Mentality and Personality Approach to Work
Highly organized and detail-oriented
Enjoy a high-paced, multitasking environment to move many initiatives forward at the same time
Outstanding communicator
VERY proactive thinker
Nimble and agile - able to recognize prioritization changes and react accordingly


Examples of Tasks and Responsibilities You Will Execute

Appointment setting
Coordinate details of travel
Create agendas for meetings as needed
Event Registration and Research
Create or modify powerpoint slides for presentations

Training - How We Will Support You
NOTE: We will develop a plan for you to complete training.
Video training on process specifications as needed
G-Suite protocols
Gmail
Chat
Hangouts
Calendar
Sheets, Slides, Docs