Virtual Assistant

Job brief

We are looking for a Virtual Assistant to provide administrative support for our online project who will handle numerous queries form different companies remotely.
As a Virtual Assistant, you will perform various administrative tasks, for which you require to have a strong Internet connection, along with experience using communication tools like Skype.
Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.
Responsibilities
• Respond to emails and phone calls
• Take transcription and handle correspondence
• Prepare and send out e-mail newsletters
• Prepare, collate and ship proposals and meeting materials
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Prepare customer spreadsheets, keep online records, manage contact list
• Organize managers’ calendars
• Perform market research
• Create presentations and sales materials
• Address employees’ administrative queries
• Provide customer service as first point of contact
• Manage blogs and social media accounts
• Collaborate with writers, graphic artists, and designers
• Handle financial tasks in payroll and accounting
• Make business purchases and deal with vendors
• Update the company website and social media accounts
• Online and offline promotion of the client’s business

Competences:
• Drive and determination to see clients succeed
• Ability to work as part of a team
• Excellent customer service skills
• Knowledge in operating basic equipment, like computer, phone, printer, scanner, copier and various software programs (Ms. Office: Word, Excel, PowerPoint, Outlook; GmailCalendar, technologies, like desktop sharing, cloud services and VoIP)
• Superb communication skills, initiative approach, willingness to ask for additional guidance and direction.
• Basic understanding of business operation, including budgeting, creating business and marketing plans, contracts and agreements and time management
• Willingness to admit and correct mistakes
• Respect for others' intellectual property (no plagiarism or software piracy)
• Good organizational skills
• Good spelling, grammar and punctuation skills

Requirements
• Proven experience as a Virtual Assistant 3 years
• Experience as an Administrator, Executive Secretary / Personal Assistant
• Excellent time management skills and organizational skills
• Bachelor Degree and certification as an Administrator, Secretary, Executive Assistant, IT / Finance / Marketing