Full or part time amazing executive assistant

Executive Assistant

I am an entrepreneurial person. I always have a million things on the go. On a DISC assessment I am strong DI. I'm looking for an intelligent, calm, hyper-organised person who will support me with all the things I'm bad at. I also need you to do some important client work that is of repetitive nature.

You must be HYPER-reliable! I don't need you to be there 24-7, and I understand things happen. But please recognise I will be relying on you, and need you to be solid, dependable.

(This is an essential part of who you are - I'm after the kind of person who doesn't like things to be messy or unorganised!)

Compensation: Monthly - full time or part time.

I run a growing, fast-paced small businesses, and I'm in need of a full-time, A-player Executive Assistant.

I'm offering flexible daytime hours and working from home. The ideal candidate is an organisational ninja who doesn't let anything drop and is amazing at customer service. I am useless at knowing what I'm doing or keeping my diary or to-do list up to date. Things are falling through the cracks.

Can you help me?

Must be tenacious taskmaster. Computer and organisational skills are a must. Looking for someone to reach through the chaos, and get us organised.

You must have great English. I need you to be able to proof-read stuff, write well, care about things being correct, be comfortable calling a client, introducing yourself, and helping them.

Qualifications:

Organizational Ninja
Detail-oriented
Ability to juggle a lot of clients and projects
Ability to juggle multiple tasks at once
Ability to bring order to my life
Happy to help - whether that's business or personal
Numerate - able to check that things add up. (Note, this is not a bookkeeping role, so no formal accounting knowledge is required, but it is beneficial)
Fast and reliable broadband, PC, monitor, webcam, desk etc.

Responsibilities:
Familiar with stuff like social media scheduling
Action item checking and check-in, task status checking, holding people to account to provide updates.
Payment checking
Receipts processing

Email processing
Follow up with clients
Replying to social media messaging
Handling incoming emails (customer service and routing to people)
Checking website comments or reviews
Managing an interview spreadsheet
Managing guest appearance spreadsheet
Planning travel
Writing instructions and documentation
Varied additional tasks are definitely required

Number 1 skill? An ability to "figure it out"! We're all here to support each other, but you must be the kind of person who is resourceful and can come up with innovative solutions to problems that will come up. Never ask a human a question until you've asked Google!

Important things to know about us:

We value honesty and trust highly. We give trust, and we expect honesty in return. We do not count your minutes and hours. We are all outcome focused. We pay respectfully, we're experienced at hiring in the Philippines, and we pay the 13th month. We offer paid holidays.

In return, we ask that you work hard when you're working, and treat us with the same respect.

How to apply?

Send us a video (you can use Loom, or if you want something longer than 5 minutes use Neeto Video, it's free).

Why do we want a video? Well, this job is a bit of everything, but you must be comfortable talking on Zoom in client meetings occasionally. Many people are not comfortable with this, and therefore this is a useful way of eliminating lots of people who aren't right for the role.

What should you include? Anything that shows us about you. Tell us about your past, your present, your future. Tell us why our job caught your eye? It's up to you. You can be creative, but we are not looking for you to waste time on it - don't bother editing - just chat to us.

If you want to show anything else, just upload it or send us a URL to it.

I personally look forward to meeting you.