Full Charge Bookkeeper

Reports: Directly to the owners

Job Description overview:
• This role requires 50% Accountant work and 50% Book Keeping work. This role requires 20 - 30 hours of work per week. This is a part-time role.
•We are looking for someone who wants a steady job, will stay for us for a long time

NOTE: Applicant should actively or has recently worked with Quickbooks. If you do not have a hands on experience with Quickbooks, PLEASE DO NOT APPLY.

Knowledge - Education, certifications, courses, training, and experience

Required:
• Accountant Degree required
• Proficient in Quick Books and QuickBooks online. QuickBooks Certification Preferred. May be required to achieve this certification after arrival.
• Experience Managing Accounts Payable
• Experience with Expense Management
• Experience Tracking Payroll
• Experience with Accounts Receivable
• Experience with Banking
• Experience Reporting – weekly & Monthly
• Experience with Month End Close
• Experience with Sales Tax (as required: CT, NJ, NY, PA, DC and CA)
• Experience following Generally Accepted Account Practices (GAAP)
• Experience Balancing Books
• Experience with Annual Budgeting* (*Quick Books needs to be configured for budgeting – separate project)
• Experience with Expensify* (Migrate from Expensify to QuickBooks Expenses – separate project)


Capability - Abilities, Skills, and Competencies:
Required:
• Exceed at Confidentiality* (*must be willing to sign NDA)
• Ability to Sync QuickBooks online in ConnectWise using Mobius (willing to train in Connect Wise)
• Ability to take ownership and improve Accounting Procedures & Processes – Ongoing Responsibility
• Ability to update Accounting Operational Procedure Documents – ongoing and as needed
• Ability to Balance Books between Connect Wise and QuickBooks (willing to train in Connect Wise)
• Detailed
• Organized
• Proven Ability to Follow – through to completion
• Self – Motivated
• Professional
• Reliable
• Ability to meet Federal and State filing Deadlines
• Proficient
•Research in depth
•Establish specific priorities
•Develop complex strategies
•Bring focus and closure
•Organize information and materials
•Bring focus and closure

• Mathematical Ability:
Work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Apply concepts such as fractions, percentages, ratios and proportions to practical situations.

• Education/Experience:
Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience (accounting background) CPA is a nice to have but not required, but if desired to take and pass the board exams, Cornerstone is willing to pay for training and exams.

• Language Ability:
Read, analyze and interpret business, professional, technical or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers and the public.

• Reasoning Ability:
Define problems, collect data, establish facts and draw valid Upgrade to see actual infoerpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.


Work – Detail - Job Duties and Tasks (but not limited to)
Required:
Tasks: Accounts Payable
• Adding a new Vendor
• Vendor Invoices with time in ConnectWise
• Import Cost of Goods Sold bills to QuickBooks
• Reconcile to Ingram Micro website
• Reconcile to Tech Data website
• Enter Ingram Micro, Tech Data, and Arbitech Credits
• Update Ingram Micro, Tech Data and Arbitech Invoice and Due Dates
• Enter Bills in QuickBooks
• Record Payments made through TransferWise to Philippine Contractors
• Adding a new Payee in Chase Online Bill Pay
• Schedule Chase Bill Payments and ACH Payments
• Record Chase Bill Payments in QBO
• Repeating Payments in Chase Online Bill Pay
• Schedule Chase Ink Payment
• Schedule AMEX Payment
• Schedule Ingram Micro payments on website
• Schedule Tech Data payments on website
• Print Vendor Balance Details and Pending Payments
• Review Payments
• Approve Chase Payments

Expense Management –
• Exporting Expensify
• Sync QBO in Expensify
• Finding your Expensify reports in QuickBooks Online
• Notes for Expensify QBO integration:
• Linking your company cards in Expensify to credit card accounts in QBO
• Exporting company card charges from Expensify to credit card accounts in QBO
• Paying Approved Expense Reports
• Export from Expensify to QuickBooks Online

Payroll
• Review Payroll Reports from Insperity
• Record Payroll in QuickBooks
• Review and Submit Overseas Payroll

Accounts Receivable
• Import Customer Invoices from Mobius
• Chase Lockbox Payments & Matching Deposits in QuickBooks Online
• Recording Payments & Make Deposits in QuickBooks Online
• Run Payment Sync in Mobius

Banking
• Download Chase Operating
• Download Chase Ink
• Allocate Funding Circle Payment
• American Express Credit Cards

Weekly Reporting
• Update Contractor Hours workbook
• Run Vendor Balance Detail report
• Prepare Weekly Bills to Be Paid Report
• Prepare Uncategorized Items Report
• Weekly Report P&L Credit Card Transactions and P&L Detail
• Update Cash Forecast Report

Month End Close
• Reconcile Chase Operating 8865
• Reconcile Chase Savings 0465
• Reconcile Chase PMP 5589
• Reconcile Chase PMP 5753
• Reconcile Chase Ink credit card • Reconcile AMEX credit card
• Download & Reconcile American Express Gold 25000
• Download & Reconcile American Express Silver 22009
• Reconcile Chase Line of Credit – 5002
• Reconcile Funding Circle
• Review Uncleared Bank & Credit Card Transactions
• Fixed Assets
• Reconcile month income in QuickBooks with ConnectWise
• Reclass Balances • Review P&L
• Prepare Month End Checklist
• Review & Update Distribution Report
• Update InfoCompass Workbook
• Review Month End Checklist
• Lock Down QuickBooks
• Preparing the Management Report Package
• Create KPI Report
• Review Month End Reports and Send
• Financial Review Call


Accounting Policy
• Document Retention Policy


Type of cornerstone IT member – number of required working hours

Employees - Measured Performance - Scorecard:




This is a Full time position. 40 hrs per week. Travel: none Expertise: Accountant Degree Required. Quick Books Certification Preferred. Job Type: Accounting, Bookkeeping Location: Remote / Virtual Years of Experience: 3 – 5+ years experience ------------------------------------

You may submit your resume to Upgrade to see actual info Cornerstone:
Cornerstone Information Technologies, LLC (Upgrade to see actual info) is a full-service Systems Integrator and Cloud Services Provider with nationwide support, an exceptional engineering staff, and unparalleled dedication to our customers. With over a decade of experience, we partner with our clients to provide expert and uncompromised Integration, Hosted, Consulting and Support services. Cornerstone has offices in New York, Los Angeles and DC.
Cornerstone’s innovative approach to work using a virtual office, flexible time, and various other benefits has attracted some of the top talent in the New York City, Los Angeles and Washington, DC metro areas. Offering leading-edge information technology services, Cornerstone’s success stems from the caliber of its employees.
Cornerstone strives to maintain both a flexible and a friendly work culture so that you achieve your best and grow. We believe that it is both the work ethic and technical ability of all Cornerstone employees that solidifies our position as leader in our field. Cornerstone offers up to two weeks of paid training as part of our benefits.