Virtual Assistant to Australian Business Executive heading small team

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TYPE OF WORK

Full Time

SALARY

$160 USD / Week

ID PROOF

5

DATE POSTED

May 02, 2014

JOB OVERVIEW

Position Responsibilities

Key Responsibilities

Administration Procedures
• Responsible for providing, developing and maintaining efficient and confidential administrative support to the principal of the practice. This position operates with a high degree of independence in performing the duties of the position while maintaining open communication with the principal of the business and the office manager.
• Ensure assigned tasks are completed within specified timeframe and with a minimum number of errors or omissions.
• Maintenance of the CRM and ensuring all information is recorded, updated and accurate at all times.
• Maintain client electronic files
• Preparation of timely and accurate presentations and reports using Microsoft office applications including Word, Power Point and Excel.

Marketing
• Management of social media accounts platforms (Facebook, Twitter, LinkedIn, Youtube)
• Basic website maintenance and blog management
• Preparation of monthly newsletter
• Basic internet research on broad range of topics

Secretarial functions
• Maintain diary for principal of the practice
• Dictation transcription
• Proof reading

Key Competencies

Effective Communication
• Presents information both clearly and concisely and regularly confirms correct interpretation of information.
• Very high standard of communication skills both written and oral for the presentation of facts and ideas.
• Written communication must be clear, concise, easy to read and comprehend.

Organisation of Work
• Demonstrates the ability to handle several projects simultaneously.
• Implements the key principles of time management, task allocation and priority assignment in addition to personal organisation.
• Continually seek ways to improve the service provided via development of professional skills and personal growth.
• Initiates and responds to suggestions for improving service.

SKILL SUMMARY
English
Speaking Writing
Marketing & Sales
Social Media Marketing
Graphics & Multimedia
Web page Design
Customer Service & Admin Support
Phone Support
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