Bookkeeping and Accounts Payable Administrator

Bookkeeping and Accounts Payable Administrator

Stick Shift Driving Academy is looking for a Bookkeeping and Accounts Payable Administrator to manage the timely recording and reporting of transactions and payment processing of all invoices and contractors. This is a 10 hour per week part-time term appointment starting as soon as possible through December 31, 2019, with the possibility of extension.

DUTIES & RESPONSIBILITIES
Responsibilities may include, but are not limited to:

Instructor Onboarding - Direct Deposit 2 hours per week
- Ensure forms have been filled out
- Add instructor to Direct Deposit system
- Run test payment and verify the amount with the instructor

Run Payroll - 2 hours per week
- Collect payment data from Stripe and match to instructor name
- Mark when lessons have been completed and are ready for payout to the instructor
- Crosscheck Stripe, Acuity, and CRM records to make sure correct instructor gets paid
- Send direct deposits
- Mark CRM as Instructor Paid

Bookkeeping - 2 hours per week
- Log all invoices in the accounting system
- Log and categorize all purchases in the accounting system
- Present accounts payable to management to receive authorization to send payment

New Order Processing - 3x per day, 1 hour per day
- Check Stripe for new payments
- Copy information from Acuity into CRM
- Mark the CRM - Instructor unconfirmed
- Change Lead Status
- Communicate with Sales Team about the orders


REQUIREMENTS
The best candidate will likely have the following qualifications:

At least 2-3 years minimum work experience in a relevant or equivalent role
Comprehensive background in Financial and Administrative support
Excellent research skills with strong analytic skills
High level of accuracy and attention to detail
Excellent English communication and comprehension
Proficiency in using and managing Google applications - Gmail, Calendar, Documents, Drive
Preferably with knowledge in using cloud-based CRM
Diligent and highly reliable
Financial services background a huge advantage
Organized and has careful attention to detail
Equipped with good skills in office/admin management who can suggest process improvements

FAQ
Start Date: ASAP
Pay: Competitive - We usually pay at the 75th percentile. So, above average, but not crazy.
Timezone Requirements: Must have at least 4 hours per day available between 9-5 EDT
Fluent in English with no noticeable accent
Must take a DISC Test
Location: Remote is fine but you must prove that you have access to reliable internet and power



ABOUT STICK SHIFT DRIVING ACADEMY - OUR VALUES
RADICAL HONESTY AND TRANSPARENCY
We are extremely honest and open with each other. If somebody thinks the CEO is wrong, they have an obligation to say so directly to the CEO. If there’s a problem or a perception of a problem, we each have a responsibility to discuss it with whoever is involved in the problem. We would rather work with someone who says too much than says too little. As such, people with shy or timid personalities do not do well in this company. People who are outspoken and who push boundaries do very well here. We’d rather you be too rude than too polite.

TOTAL RESPONSIBILITY
Each person is responsible for achieving and exceeding their goals. If anything stands in your way, it is your responsibility to overcome the obstacle. Excuses are met with severe penalties. There is no formal training program. While we’re happy to answer questions, you will need to figure out many things on your own. People who expect to be shown what to do and how to do it perform poorly here. People who are constantly looking for more work to do and ways to increase the quality of their work excel here.

GROWTH MINDSET
Beyond making sure you achieve your goals, you are also responsible for expanding both your responsibilities and improving the quality of your work. We expect you to find better ways to do the work. We know that everything we’re doing could be done better and we expect you to identify how it should be improved. We will not only pay for any course or training material that you want to study but also will pay you for your time spent studying. People who prefer to learn how to do a job once and then keep doing it the same way every day do not do well here. People who see their job as an opportunity to improve their existing skills and learn new ones do very well here.