Office Staff/ Secretary

College Graduate of any Business related courses
18-35 years old
Skills:
• Computer literate; proficient using Microsoft Suite
• Confident using office machinery (printers, fax machines, photocopiers, etc.)
• Fast and proficient typist
• Strong verbal and written communication skills; excellent customer service skills
Duties:
• Collaborate with management to complete necessary projects; work independently on prior delegated tasks
• Ensure an organized, clean, and tidy workspace
• Maintain and re-stock office supplies as needed
• Monitor and use office equipment and materials (computers, printers, fax machines, copiers, physical files, etc.)
• Complete basic bookkeeping and record keeping duties
• Report any problems with office equipment; help resolve the issues if possible
• Answer phones, direct calls, take and deliver messages as needed; prepare outgoing mail (including prepping larger packages for sending); sort and deliver incoming mail to appropriate persons
• Help to immediately resolve and mediate customer complaints
• Arrange and schedule meetings, appointments, and events for management, including coordinating calendars and securing meeting spaces; plan travel arrangements for out of town conferences; keep calendars and remind all parties of upcoming events
• Take meeting notes and transcribe into email, document, or spreadsheet form