EXECUTIVE SECRETARY/RECEPTIONIST (15K-18K) for HIRING in Pasay City

EXECUTIVE SECRETARY/RECEPTIONIST (15K-18K) for HIRING in Pasay City

QUALIFICATION:
- Female
- Graduate of any 4 year business related course.
- Minimum (2) two years previous experience as Secretary or related position.
- Knowledgeable in MS Word & Excel.
- With pleasant personality.
- Excellent verbal and written communication skills; able to negotiate, establish, and process contracts
- Able to multitask, prioritize, and manage time efficiently
- Accurate and precise attention to detail

JOB DESCRIPTION for EXECUTIVE SECRETARY
- Performs all executive secretarial tasks for the President/CEO and some managerial staff, including transcribing and proofreading confidential correspondence, preparing reports and minutes of meetings, scheduling appointments and maintaining confidential files and other material essential for use by the President/CEO and/or staff;
- Maintains calendar of appointments for the President/CEO, ensuring the President/CEO is apprised of all appointments and changes as well as matters requiring immediate attention;.
- Uses automated office systems to prepare letters, memoranda and reports;
- Performs special and confidential assignments as required.
- Screens complaints and inquiries from employees, public officials, the press and the general public addressed to the President/CEO; gathers appropriate material from the President/CEO and other administrative staff to respond to routine inquiries and routes more complex inquiries along with support documentation to department staff as appropriate;
- Coordinates and directly supervises the activities of the administrative support staff to ensure equitable distribution of workload, adequate telephone coverage during absences, office protocol and information flow among department staff;
- Opens and screens mail addressed to the President/CEO, answers routine mail independently and routes other mail with background material as necessary;
- Maintains all files for the President/CEO, ensuring that material is properly marked and accessible for immediate use;
- Maintains files of all minutes taken at committee meetings for future references;
- Coordinates all travel arrangements for the President/CEO

JOB SUMMARY for RECEPTIONIST
The Receptionist, will be responsible for answering incoming calls, directing calls to
appropriate staff, mail distribution and providing additional clerical support. The
Receptionist is the first point of contact for the entire organization, which requires a
positive attitude and polished, professional appearance. This position will multi task a
variety of front office activities

JOB DESCRIPTION:
- Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel.
- Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel or department.
- Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable.
- Scheduling conference rooms.
- Assist administrative assistants with clerical duties to include faxing, copying, and organizing/maintaining files.
- Coordinate with vendors and services they provide.
- Ensure main voicemail reflects office closings, special events as well as posting office closed signs.
- Answering questions about organization and provides callers with address, directions, and other information requested.
- Receiving and forwarding incoming faxes.
- Receives, sorts and distributes mail.
- Support administrative and special projects requirements, as assigned.
- Other duties as assigned. files and other material essential for use by the President/CEO and/or staff

If interested, please send your resumes at
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Ms. Joanna Ileto
HR Sourcing Specialist
Dempsey Resource Management, Inc.